Blanket Purchase Order Release
This is the standard form used by UALR employees to authorize payment of invoices on a blanket purchase order. All invoices for a blanket purchase order must be matched with a purchase order release before they are entered into the BANNER system. If accounts payable receives a blanket order invoice, they will route the invoice back to the department. The department will attach this release form to the invoice and route back to accounts payable for data entry.
VENDOR NAME: The name of the vendor on the purchase order and invoice.
DATE: The date the items were received (not the date the form was filled out).
PURCHASE ORDER NUMBER: The purchase order number the invoices are to be paid against.
QUANTITY: (Optional) Usually used to indicate the number of invoices attached.
DESCRIPTION: (Varied use) This line can be used to indicate any of the following:
a. Which line items on the blanket purchase order are to be paid for.
b. Invoice numbers of the invoices attached.
c. Instructions to accounts payable posting the invoice.
d. A description of the item.
e. General notes for the department’s purposes.
TOTAL COST: The approved amount of this line of the PO Release.
TOTAL: The total of all invoices approved to be paid.
AUTHORIZED SIGNATURE: Signature authorizing payment of the invoices.