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Facilities Management

Vehicle Rental & Lease

Requirements to Rent a University Vehicle


Vehicles are rented for campus business on a first requested, first confirmed basis. Thoughtful planning is advised to ensure vehicle availability.

First-time drivers of university vehicles need to complete a Driver’s Authorization Form. Please submit the form along with a copy of your driver’s license to Gloria King in Student Services Center (SSC) room 425. This form needs to be completed ten days prior to vehicle use and must be on file before you can leave the campus with a university vehicle.

University vehicles must be reserved electronically via:

The following information is required to make a reservation:

  • Driver’s full name
  • Departure and return date
  • Type of vehicle requested
  • Destination of vehicle
  • Department name and phone number
  • UALR account (FOAPAL)
  • Any special requests or equipment needs

If the requested pickup date and time is less than 24 hours from the time of the request, phone the Operations and Services desk directly at 501.569.3390. Every effort will be made to fill a last minute request; however, vehicle availability cannot always be guaranteed.

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Equipment Rates

Please view the equipment and service rates to determine which vehicle will be best suited for you. If the vehicle is returned late, meaning after 7:30a.m. the morning following the due date, the department’s FOAPAL will be charged for an additional day’s rate.

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Hours of Operation

Facilities Management is open Monday through Friday from 7:30a.m. to 4:30p.m. You may collect the keys to your vehicle(s) anytime during normal business hours. If your reservation requires you to leave before normal business hours, you may collect the key(s) after 2:00p.m. the prior business day provided there is not a pending or current rental.

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Vehicle Pickup

All vans are located in Lot 6, adjacent to the Facilities Management Building. All other vehicles are located in the Motor Pool, which is located directly behind the Facilities Management Building. Please feel free to ask anyone in the Operations Center (FM 220) if you need assistance locating your vehicle(s).

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Cancellation Policy

We do require notification of cancellation at least 24 hours prior to your reservation date and time. If the vehicle reservation is not canceled, or the vehicle is not picked up on the date of scheduled rental, a minimum one-day rental charge will be applied to the reserving department’s account.

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Contact Us

If you have any questions regarding vehicle rentals, please reference the University Vehicle and Rental Policies and Procedures, or contact the Operations and Services desk at 501.569.3390.

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Updated 9.2.2014