Accounts Payable can flag a check to be held in those situations where it is needed.
If you have such a situation, in addition to the regular procedures taken, the direction to hold the check should be written across the top of the invoice document along with an email address of one contact person to be notified when the check is ready.
Communication written on receivers will not necessarily make its way to the accountant. Across the top of the face of the invoice is the best place to put that information.
In addition, some departments are routing “payment enclosed” documents to Accounts Payable. “Payment enclosed” documents are those payments that the department has not encumbered in advance for various reasons.
These documents should be routed directly to Purchasing. They are imaged in that department and then routed to Accounts Payable for processing.