Payroll FAQ

How do I ensure I get a paycheck?

Make sure that the department has submitted an EPAF to Human Resources by the designated deadline. Make sure all hiring paperwork is completed in Human Resources and your time sheet is submitted to payroll on time. Finally, make sure you have completed the direct deposit form for the account you want your check deposited into.

How do I find out where my paycheck is?

Payroll checks for all new employees are distributed by direct deposit. You should check your bank account to confirm deposit of your check or you may go to “BOSS” (http://www.boss.ualr.edu) to access your paycheck information. If your paycheck information is not showing in BOSS, you should call Payroll at 501.569.3136 to make sure that a check was processed.

How do I report a lost check?

Report the lost check to Payroll. Complete a Check Lost Request Form and then Payroll will issue a stop payment on the check. Payroll must receive a confirmation from the bank that “stop pay” has been processed (may take up to 3 to 5 business days) before a manual check will be issued.

How do I sign up for direct deposit?

All new hires are required to receive their paycheck through direct deposit. New hires should complete a Direct Deposit Form in Human Resources (HRS), then HRS will submit it to Payroll. Employees who still receive paper checks should complete a Direct Deposit Form and submit it to Payroll. The form may be obtained from the Payroll Office or off of the Payroll website. DIRECT DEPOSIT FOR PAYROLL CANNOT BE SET-UP, CHANGED, OR UPDATED THROUGH BOSS.

You will need a checking or savings account to sign up for direct deposit. You must attach a copy of a blank check or approved documentation from your bank with your account number listed and bank routing number.

How do I cancel or change my direct deposit?

Direct deposit is mandatory for all new hires and re-appointments. Employees may change or update direct deposit information by contacting the Payroll Office and sending an authorization form with the change(s) through the mail or by fax.

How do I change federal and state tax withholding amounts?

For federal tax withholding, complete Form W-4 in the Payroll Office and for state tax withholding, complete form AR4EC in the Payroll Office. Both federal and state tax forms may be mailed directly to the Payroll Office or faxed to 501.683.7263.

How do I find help in completing my federal W-4 form (or how many exemptions to claim)?

You may go to www.paycheckcity.com and click on the W-4 assistant.

How do I estimate the amount of taxes that will be deducted from my paycheck or estimate my take home pay?

You may go to www.paycheckcity.com to get an estimation of the amount of taxes withheld from your paycheck according to your filing status and the number of exemptions you are claiming. You can also plug in other payroll deductions such as medical insurance, dental, parking, etc. to get an estimate of your take home pay.

How do I estimate if I have enough taxes withheld from my paycheck(s) so I will not have to pay in a large amount to the IRS when I file my tax return?

The IRS website can help with this. Scroll down to “Withholding Calculator” and click on it. This website requires specific information and you should be as accurate as possible when inputting the required information.

How do I know what supplemental earnings are included in my paycheck?

Supplemental earnings are payments that are not included in your regular salary. Supplemental earnings are defined as bonuses, overtime payments, extra compensation, and termination vacation payments. Beginning January 1, 2010, retirement will be taken from extra compensation payments.

How do I know the tax rates that my supplemental earnings are taxed?

Federal Tax Rate 25.0 %
AR Tax Rate 7.0 %
FICA 6.2 %
MQFE 1.45%
TOTAL 39.65%

How do I change encumbrances for hourly employees?

To change encumbrances on HOURLY EPAFs ONLY, please submit a new EPAF to Human Resources reflecting the increase of decrease in encumbrances.

How do I change redistribtion and/or move expenses (cost) from one FOAPAL to another?

Labor redistribution must be reflected on a PAF. Call Linda Johnson in Payroll at 501.569.3136 or email ljjohnson@ualr.edu for additional information. All grant related labor redistribution (cost) must be submitted on a PAF to Grants Accounting for approval before submitting to Human Resources or before changed in Payroll.

How do I find out how much leave time I have?

Leave reports are submitted through “ARGOS” each payday to your department with the leave balance of all employees in that department. Remember, the leave report is a pay period behind. In order to get an update balance, subtract the amount of leave used during the current pay period from the leave balance(s) shown on the department’s leave report from ARGOS or from the leave balances on BOSS. You may also contact the Payroll Office at 501.569.3136.

How do I find out about the 9/12 deduction plan?

The 9/12 “Summer Saver” Plan is an option offered by the university through the payroll deduction to 9- and 10.5-month faculty. It allows the faculty member to be paid over a twelve-month period. This amount paid into the plan will be held in an account for disbursement during the summer months through a credit union, bank, or other financial institution of the employee’s choice.

The faculty member must establish a “Summer Saver” account with their financial institution. A direct deposit authorization form must be submitted to the Payroll Office after the account has been established. To get full benefit of the 9/12 plan, the direct deposit authorization form must be in the Payroll Office no later than seven business days before the July 15th or August 31st payroll. For more information, please call the Payroll Office at 501.569.3136.

Hot do I know the rates for workers compensation and unemployment?

FY14 Employer Rates:

Workers Compensation 0.19%
Unemployment 0.04%