Departmental Time Entry (Compensatory Time Earned) Reference Guide

Click HERE for a printable version of this guide.

Accessing Time Entry (Compensatory Time Earned)

  1. Log into BANNER (
  2. Enter your username and password. **Note: Leave database field blank.
  3. Click “Connect.”

Electronic Approvals of Time Entry PHATIME Screen

Use the table below to enter the first section.

Field Value
Entry By Time Sheet
Year 20XX
Organization Time Sheet Org
Payroll ID RG
Time Entry Method Department
Transaction Status Not Started
Payroll Number Current Pay Period
  1. Click in the “Jobs” field.
  2. When the dialogue box appears, click “Yes.”
  3. If you receive any errors, click “View Errors.” Otherwise, click “Continue” to proceed with entering time.

Entering Compensatory Time Earned

  1. Scroll through the list to select the appropriate employee you wish to enter compensatory time earned.
  2. Click in the “Time Entry Field” then enter the appropriate earning code.
  3. Tab over to the first day of the pay period to enter total compensatory hours earned. **Note: You do not have to break the hours down by individual days.
  4. Click the “Floppy Disk” on the toolbar to save.

Entering Comments

  1. On the menu bar, click “Options” then select “View” or “Enter Comments.”
  2. Click inside the “Current Comments Text Box” to enter comments.  **Note: You need to enter comments to explain compensatory time earned. Please make sure comments reflect the actual days the compensatory time was earned.
  3. After you have finished entering comments, click the “Floppy Disk” icon on the toolbar to save.
  4. Exit from the Comments screen, only. **Note: Do not click the X in the top right corner of the browser because it will close your Internet connection to BANNER.

Submitting for Approval

On the menu bar, click “Options” then select “Submit for Approval.”

Tips and Reminders

  • An employee must actually work over 40 hours per week to earn time-and-a-half compensatory time.
  • Earning codes for compensatory time earned:
    • 036 (used for time-and-a-half)
    • 037 (used for straight-time)
  • Compensatory time earned hours only need to be entered on the first day of the following pay period since you are reporting the hours one pay period behind.