Graduate Assistantship Information

Appointment Details
Fall GA assignments begin August 16 and end December 15; spring assignments begin January 16 and end May 15 (not including Spring Break). Academic year appointments may run from August 16 to May 15. Summer assignments vary depending on funding. Work hours will depend on the arrangements made with the department supervisor. Graduate assistants are accountable to their supervisors for their time and are not required to make up hours missed on days the university is closed (e.g. snow days, holidays).

Term of Appointment
Appointments are renewable each semester, contingent upon satisfactory academic progress toward a degree. Satisfactory progress requires passing 9 graduate hours with a cumulative GPA of 3.0 or higher and satisfactory work performance the previous semester. Graduate assistants can be terminated during an appointment at the request of a sponsoring supervisor and after review by the Graduate Dean. Maximum appointment time is three years for a master’s student and five years for a PhD student.

Required Forms
1. Assistantships are taxable. Graduate assistants must go to Human Resources Services in the University Services Building and complete the new hire packet before they can be placed on the payroll.

2. Graduate Assistants must complete an acknowledgement form in the Graduate School Dean’s Office, Ottenheimer Library, fifth floor.

3. The department in which the graduate assistant is working must complete an Electronic Personnel Action Form (EPAF) and an Appointment of Graduate Assistantship form. Graduate assistants must check with their supervisors to make sure their department has completed these forms and submitted them to Human Resource Services.

International Students
Students on F-1 or J-1 visas must also complete the Certificate of On-Campus Employment Eligibility and have it approved in the Office of International Services. This is required in order for international graduate assistants to be paid for their assistantships. The Office of International Services is located in Stabler Hall 105.