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Classified Employee Handbook

Recovering Moneys Owed to the University

The University shall have the right to offset against amounts due and payable to an employee, including a student-employee, those liquidated amounts due and payable by the employee to the University for any reason, with the University then paying the net amount remaining to the employee in full satisfaction of his or her wages or other amount due, as follows:

1. If the amount owed by the employee to the University is the result of moneys advanced to the employee or misappropriation by the employee of moneys or personal property belonging to the University, the University may offset amounts owed to the University against all wages or other moneys owed to the employee.
2. In all other cases of offsets against an employee’s wages, the University may only offset amounts owed the University against those wages which are above the statutory minimum hourly wage.
3. If the amounts owed to student-employees constitute payment for work-study or are student loans under a program guaranteed or established by the U. S. Government, any offset shall be subject to laws and regulations governing those programs.
4. The University may offset amounts owed to the University against all sums owed to an employee other than wages, or student work-study or loan payments.

Subject to the above limitations, the Chancellor, through the Vice Chancellor for Finance and Administration, may develop with an affected employee a repayment plan for successive offsets so that the entire amount owed to the University is not offset on a single occasion; provided, however, that no such plan shall be developed in the instance of any final settlement of accounts, such as where a final check for wages for a terminating employee may be involved. (Board Policy 405.2, 1/20/95)

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Last revision 11/1995

Updated 10.26.2011