The purpose of this policy and the accompanying procedure is to establish a Catastrophic Leave Bank Program for the exclusive use of the regular, full-time employees of the University of Arkansas at Little Rock as authorized by Act 169 of 1991 and according to the rules and regulations approved by the Department of Finance and Administration.
|It shall be the policy of the University of Arkansas at Little Rock to permit eligible, regular, full-time employees to voluntarily donate accrued annual and/or sick leave to the Catastrophic Leave Bank Program. It shall also be the policy of the University of Arkansas at Little Rock to permit eligible, regular, full-time employees to voluntarily receive leave from the Catastrophic Leave Bank Program. The Catastrophic Leave Bank Program does not create any expectations or promises of continued employment with the University of Arkansas at Little Rock and is merely a means of assisting eligible University employees through medical emergencies, injuries and illness should they exhaust all earned sick, annual, holiday and compensatory leave time. The Catastrophic Leave Committee shall be composed of five members who represent a relative demographic cross-section of the University’s work force. Participation shall be voluntary and the administration of the Catastrophic Leave Bank Program shall be in accordance with Act 169 of 1991, Department of Finance and Administration Rules and Regulations and in compliance with the listed procedures.|
Catastrophic Illness means a medical condition of an employee as certified by a physician (or other individual as provided in A.C.A. 21-4-207 [a]) which requires an employee’s absence from duty for a prolonged period of time and which results in a substantial loss of income to the employee because of the exhaustion of all earned sick, annual, holiday and compensatory leave time.
Catastrophic Leave means paid leave which is transferred to a leave recipient from the University’s Catastrophic Leave Bank. Catastrophic Leave may be granted only in one (1) hour increments. While a leave recipient is on catastrophic leave, he or she shall receive normal benefits such as the University’s contributions to insurance and retirement.
Catastrophic Leave Bank means a pool of accrued annual and/or sick leave voluntarily donated by employees of the University in accordance with rules and regulations established in Act 169 of 1991 for use by other employees.
Catastrophic Leave Bank Program means a program approved by the Director of the Department of Finance and Administration and established, maintained, and administered by the University of Arkansas at Little Rock to provide for the orderly authorization and administration of catastrophic leave.
Catastrophic Leave Committee means a committee comprised of five members who represent a relative demographic cross-section of the University’s work force and who review applications from employees for catastrophic leave, and in turn, make recommendations to the Chancellor relating to such leave.
Employee means a person who is regularly appointed or employed in a position of service by the University of Arkansas at Little Rock who is compensated on a full-time basis. A person who works less than full time (forty hours per week) is excluded from this definition, and as such, is not eligible to participate as a donor or recipient in a Catastrophic Leave Bank Program.
Leave Donor means an employee whose voluntary written request to donate accrued annual or sick leave to the Catastrophic Leave Bank has been reviewed by the Catastrophic Leave Committee and approved by the Chancellor. No employee shall be allowed to be a leave donor if such a donation will reduce that employee’s combined accrued sick and annual leave to less than 80 hours. (Exception: an employee who is terminating employment may donate all accrued leave time and is not required to maintain the 80 hour leave balance.) Accrued leave may be donated in no less than one (1) hour increments.
Leave Recipient means a current employee whose Catastrophic Leave Request has been recommended by the Catastrophic Leave Committee and approved by the Chancellor.
Medical Condition means a personal emergency limited to catastrophic and debilitating medical situations, severely complicated disabilities and severe accident cases which cause the employee to be incapacitated, require a prolonged period of recuperation and require the employee’s absence from duty as documented by a physician (or other individual as provided in A.C.A. 21-4-207[a]). Routine disabilities or disabilities resulting from elective surgery do not qualify for catastrophic leave.
Prolonged Period of Time means a continuous period of time whereby a medical condition prevents the employee from performing the employee’s duties. A prolonged period of time is interpreted to be a minimum of thirty (30) working days.
Substantial Loss of Income means a continuous period of time where the employee would not have otherwise been compensated by the University of Arkansas at Little Rock due to a medical condition and the exhaustion of all earned sick, annual, holiday, and compensatory leave, and such medical condition is not covered and compensated by Workers’ Compensation.
|C.||Catastrophic Leave Committee|
The Catastrophic Leave Committee shall be comprised of five members. Three members shall be selected by the Staff Senate and two members selected by the Faculty Senate. These committee members must represent a cross-section of the employee population. Ex-officio, non-voting members will include a representative from Human Resource Services and a representative from Payroll.
The committee shall annually select their chairperson from the committee membership. Committee meetings will be scheduled on a regular basis.
The charge of the committee shall be:
|D.||Donation to the Catastrophic Leave Bank|
The Catastrophic Leave Committee shall screen leave donated by employees to ensure that the following criteria are met:
|F.||Prohibition of Concern|
|No employee shall directly or indirectly intimidate, threaten, coerce, or attempt to intimidate, threaten, or coerce any other employee for the purpose of interfering with any such employee with respect to donating, receiving or using annual or sick leave. Any report of such described instances shall be reported in writing to the Chancellor. All written reports of such described instances shall be investigated thoroughly and appropriate disciplinary action shall be taken for any substantiated violation.|
|G.||Supplying False Information and/or Abuse of Catastrophic Leave|
In order to comply with rules and regulations established by the State of Arkansas, the University of Arkansas at Little Rock Catastrophic Leave Program must include a record keeping procedure which tracks:
These records should be retained by the University of Arkansas at Little Rock subject to audit by the Department of Finance and Administration and the Division of Legislative Audit.
|Salary payments to the leave recipient will be paid from the recipient’s departmental budget, the same as current sick and annual leave payments. Those departments needing assistance for funding a temporary employee to handle the workload of the employee on catastrophic leave will be handled on a case-by-case basis.|
Last revision 11/1995