There are many features in Google Calendar that you may not yet be aware of.
- Layer multiple calendars
- View more than one co-worker’s calendar at a time.
- Suggested Times
- Create an event, add your guests, and then find the next available time they are all free.
And even more features can be found by activating bleeding-edge tools in Calendar Labs or the following third-party services that integrate with your Google Calendar:
- Doodle is a group scheduling tool used to poll potential meeting attendees for their best available times.
- Calendly allows you to create a personal dashboard other people can use to schedule an appointment with you. The calendar owner controls the duration and open appointment slots; great for office hours!
A point of etiquette: RSVP!
Many of the Google Calendar defaults make it easy to get meetings on our calendars without any action required on our part. The events show up and stay on our calendar unless we reject or remove them. Yet, an unacknowledged calendar event is the same as an ignored email. The only way to avoid confusion is for each invitee to respond to a calendar invite. It’s polite, and it helps our calendars to be more useful resources when determining who is available for a meeting.
- If you are invited to a meeting, and you are planning on attending, select the Yes option for your Attendance.
- If you cannot attend, select No (which, most people do, that being the critical answer).
- If you are unsure, select Maybe.
Remember! A calendar invite is just an enhanced email. Use the “Add a note or change your response” option to reply with more information, if appropriate.
Let attendees know if they are invited but it is not mandatory that they attend your meeting. Use the Tentative Attendee feature by clicking the icon of a person next to the attendee’s name. It will lose it’s “filled in” appearance, designating that person as invited but not required to attend.