Effort Certification

Effort Certification (Time & Effort) for Fall 2017 is online.

Requirements and Deadlines

The system is available for certification as of February 1, 2018 on BOSS. All effort reports must be certified by March 2, 2018.

Please process any Labor Redistribution by February 23, 2018. Labor redistribution must be submitted online.

The purpose of the online system is to make it easier for employees and principal investigators to certify their effort on projects and to ensure that reports are accurate and completed in a timely manner.

All employees paid through federal grants, principal investigators, and unit administrators are required to attend a training session on Effort Certification (see details below). Each individual is only required to attend one session.

Graduate assistants are not required to certify an effort report. Their principal investigators will certify the effort report for them.

Serious consequences may occur for not completing an effort report. Thus, multiple reminders will be issued:
1. An email will be sent to all employees, PIs, and Unit Administrators when an effort report is available to be certified and/or reviewed.
2. An email reminder will be sent if the effort report has not been certified after one week.
3. An email will be sent to the dean listing the names of the employees in their college who have not certified their effort reports after two weeks.
4. An email will be sent to the Provost listing the names of the employees who have not certified their effort reports after three weeks.

After 30 days, the following penalties will be imposed for not completing an effort report:
First offense: Indirect cost distribution to the PI, Department and Dean will be held until the certification is completed.
Second offense: A 5% non-compliance fee will be imposed to the existing cash balance of the designated fund associated with the PI and Department.

Effort Certification Quick Reference

Effort Certification User Guide

Effort Certification webinar is scheduled for Thursday, February 8, 2018 from 10 a.m. to 11 a.m.

Sign up for Effort Certification Workshop

Effort certification workshops will be offered to assist you in utilizing the system. The workshop will be hands-on and will allow employees to review and certify their time and effort online.

The following topics will be covered in the effort certification workshop:

  • Effort certification regulation
  • Update on policy and procedures
  • Penalties for non-compliance
  • Reviewing and certifying time & effort online
  • Timeline

If you are not able to attend the session, please let us know your availability, and we will work with your schedule.

To register for a session, you may use the online registration form, email (cxlaurentia), or call Christina Laurentia (501-569-3366).