Evaluating Policies

The following steps should be taken when evaluating a policy:

  1. Decide if the statement is really a policy.
    1. It could be a procedure
    2. It could be information
  2. Review the policy and see if it is the current policy or obsolete.
  3. If it is not the current policy, determine if it needs to be updated or has been replaced by a newer policy.
  4. Send any updates or new policies to Sheri O’Brien, siobrien@ualr.edu, or to SSC 425.
    1. Highlight the updated portion of the policy; or
    2. Note that the policy is new and what policy it replaces; and
    3. Provide the date the policy went into effect in the policy header.
  5. If the policy is current and does not need updating, indicate on the policy that it is OK or Approved.
  6. Note at the bottom of each policy the information for the source of the policy, dates of revisions, who gave the final approval for the policy and the date of approval and who is responsible for keeping the policy up-to-date.

Example 1
Source: University-wide Administrative Memo, January 1, 2006
Revised: February 7, 2008
Approved By: Dr. Joel Anderson, January 1, 2006
Custodian: Chancellor’s Office

Example 2
Source: UALR Faculty Senate Minutes, April 25, 2007
Revised:
Approved By: Dr. David Belcher, April 25, 2007
Custodian: Provost’s Office

Example 3
Source: UALR Undergraduate Catalog 2009
Revised: May 3, 1998; April 8, 2004; September 23, 2008
Approved By: University Assembly, September 23, 2008
Custodian: Records & Registration