|University of Arkansas at Little Rock|
|Policy Name: Use of Direct Pay Request Form|
|Policy Number: 301.1|
|Effective Date: April 23, 2010|
This policy is to keep purchases and reimbursements within the checks and balances of the UALR procurement system. Direct pay requests should be limited to those purchases incapable of being handled by the procurement system or the financial aid system.
Use of the Direct Pay Request Form is limited to non-compensatory stipends unable to be handled through the financial aid system, payments out of liability or revenue accounts, payments unable to be handled by the payroll system, or payments unable to be processed through the normal procurement system. Direct Pay Request Forms should never be used to avoid normal procurement or payment processes.
Here are some examples of valid uses of the Direct Pay Request Form:
- Payments out of liability or revenue accounts;
- Withdrawals from agency funds;
- Stipends, fellowships, and scholarships not able to be paid through the regular financial aid system;
- Refunds to Grantor – ORSP/Financial Aid; and
- Book and periodical acquisitions by the Ottenheimer or Law Library.
All exceptions to the use of this form must be approved by the Office of Finance and Administration.
For purposes of this policy, non-compensatory stipends are defined as payments made to an individual that are not contingent on the individual completing a specified activity. UALR may continue the payments through the academic term even though the payee does not participate in the activity. This is normally referred to as “Scholarships” or “Grant-in-aid Stipends,” which are associated with enrollment in an educational program and/or participation in certain institutional activities, such as musical groups or athletic teams not defined as employment.
Source: Office of Finance and Administration, April 23, 2010
Approved By: VCFA, April 23, 2010
Custodian: Office of Finance and Administration