|University of Arkansas at Little Rock|
|Policy Name: Employee Travel|
|Policy Number: 308.7|
|Effective Date: December 18, 2015|
Arkansas law sets forth certain rules and regulations with respect to travel and travel allowances. It also prescribes the forms and procedures for reporting, approving, and paying such travel allowances for all officers and employees of state government or for other persons who are authorized to carry out official duties in connection with the business of the state. In addition, the law places the authority and responsibility for authorizing and approving travel expenses with the administrative head of the agency, department, or institution.
Based on the authority granted to it under state law, the University of Arkansas at Little Rock has established Travel Rules, Regulations, and Procedures that are applicable to all colleges, departments, offices, employees, and official guests of the university. These rules, regulations, and procedures are in agreement with the state travel regulations and are located on Procurement Services’ website. They can be viewed at ualr.edu/vcfa/home/resources/travel/.
The university utilizes internal management and various methods of control to reconcile travel expenses. All Requests for Authorization of Travel Expenses (TA) must be approved by the traveler’s department budget head and travel administrator, and then processed by Procurement Services, prior to travel. Accounts Payable is responsible for processing the Travel Expense Reimbursement/Reconciliation (TR-1) form upon completion of travel. Internal audits are conducted to monitor all travel reimbursements with all documentation ensuring compliance and integrity.
Source: Existing policy; State of Arkansas Travel Regulations, Department of Finance and Administration
Revised: June 2, 2010; December 18, 2015
Approved By: Chancellor Joel E. Anderson, December 18, 2015
Custodian: Office of Procurement Services