iPads – 308.5

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University of Arkansas at Little Rock

Policy Name: iPads
Policy Number: 308.5
Effective Date: August 23, 2011

General:

The university recognizes that the performance of certain jobs may be enhanced by the provision of wireless communication devices such as iPads. Upon identification of an official university business need, a department head may request approval for an employee to obtain a university provided iPad and associated service plan (including international data plans). Prior to recommending approval for an employee to receive a university provided iPad, a department head should consider the necessity of the requirement for the device. Criteria such as the following are considered substantive reasons for an employee to be provided iPad service:

  1. The job requires considerable time outside the office and it is important to the university that the employee be immediately accessible to receive and/or send email.
  2. The job requires the employee to be immediately accessible to receive and/or send email outside of normal working hours.
  3. Job duties away from the office may expose the employee or others to immediate harm or danger (e.g. visits to isolated or hazardous areas).

The service plan provided should be at a level commensurate with the business requirements and responsibilities of the position. Eligibility is based on necessity, frequency, and safety; not title or position. As an employer provided service, records and use of the iPad are subject to audit and public records requests. Personal use should be kept to a minimum.

Requisitions for iPads and/or data plans must be approved by the department head through applicable channels (i.e. deans, associate vice chancellors, etc.) with final approval by the appropriate vice chancellor (or equivalent). Upon approval by a vice chancellor, Procurement Services will obtain the desired equipment and service.


Source: Initial Policy
Revised:
Approved By: Dr. Joel Anderson, Chancellor – August 23, 2011
Custodian: Vice Chancellor of Finance & Administration