Transportation Stipends – 309-7

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University of Arkansas at Little Rock
Policy Name: Transportation Stipends
Policy Number: 309.7
Effective Date: July 21, 2014

Policy:

The duties and responsibilities of the chancellor and vice chancellors require travel in and around the metropolitan area and across the state when the need arises. In order to discharge these responsibilities, a transportation stipend for vice chancellors may be approved by the chancellor. A stipend for the chancellor must be approved by the president of the University of Arkansas System. An employee accepting such a stipend is expected to use and maintain their personal vehicle for such official responsibilities and not seek mileage reimbursement from UALR for the use of their personal vehicle for business related travel. Approved stipends will be paid from private funds in equal installments on the university’s regular pay schedule.

Transportation stipends will be subject to applicable taxes and withholdings, but will not be considered regular compensation, earnings, or base annual earnings which provide a basis for retirement, disability insurance, life insurance, or other fringe benefits.

Reimbursement Exception

An employee receiving a transportation stipend may be reimbursed for mileage at the prevailing mileage rate under the following conditions:

  1. The employee is attending a professional meeting or conference at an out-of-state location and it is less costly to be reimbursed for mileage than the cost would be for using a common carrier or the location is not easily reached by common carrier.
  2. The employee drives his or her personal vehicle to an out-of-state location for business purposes and has one or more other employees or university guests as riders in the vehicle.

Employees receiving a stipend should carry at least the same insurance limits of liability as carried by the university for coverage of its employees driving university vehicles. Employees are required to furnish upon request a copy of the declarations page of their personal auto policy and/or umbrella policy as well as a copy of an annual MVR showing any traffic violations.


Source: Initial Policy
Revised:
Approved By: Dr. Joel Anderson, Chancellor, July 21, 2014
Custodian: Office of Finance & Administration