Grades and Grading Systems – 404.13

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University of Arkansas at Little Rock
Policy Name: Grades and Grading Systems
Policy Number: 404.13
Effective Date: February 26, 1987


Grade Reporting

Faculty report students’ grades by inputting them into BOSS during the grading period set forth by the Faculty Senate approved academic calendar, which is maintained by the Office of Records and Registration.

Although reporting mid-semester grades to administration is not required, the University Faculty Senate has established the policies that any student has the right to an evaluation of his or her grade in a course prior to the end of the drop period and that faculty are expected to facilitate availability of grades to all students. In addition, faculty will inform students of mid-term grades for all semester long 0 level, 1000 level and 2000 level courses offered during the fall and spring semesters.

Each faculty member is expected to select appropriate times for periodic evaluations which are necessary or desirable during the course of the semester, but the complexities of an academic institution make it necessary that all faculty members comply with an orderly schedule of final exams.

Grade reports are made available online to each student at the end of each semester in residence by accessing BOSS. If written confirmation is needed, contact the Office of Records and Registration.

Permanent Letter Grades Point Values
A – Superior work 4
B – Good work, above average 3
C – Average work 2
D – Passing work, below average 1
F – Failing work 0
I – Incomplete
CR – Credit
NC – No credit
IP – In progress (Graduate Only)
Other Symbols
AU Audit
MG Missing grade
W Withdrawal

An instructor grants a grade of Incomplete when circumstances beyond the student’s control have prevented a student from completing all of the work required for a course. It is the student’s responsibility to contact the instructor and request the granting of an Incomplete. The granting of an Incomplete should be done in writing and should include a statement of the work to be completed and the completion date. A copy of this written notice should be filed with the department chairperson. It is possible that the student will submit the missing work after your period of appointment has ended. The chairperson will need to be able to contact the instructor for the class or have sufficient information to award the grade himself or herself. Work must be completed and the Incomplete converted to the appropriate grade by the instructor within 90 days for undergraduate courses and within one year for graduate courses. If not, the Incomplete will convert to a failing grade. (University Assembly, 2/26/87)

Credit/No Credit

Students may take one course each semester on a credit/no credit (CR/NC) basis with instructor approval arranged at the time of registration. The selection of courses is limited to electives. Courses in which a department requires CR/NC grading are not included in this limitation. Credit as a grade means that the student is granted the credit hours for the course but no grade and the course is not calculated in his or her grade point average. No credit means that the student does not get the credit hours and this is not calculated in his or her grade point average. Department chairpersons can provide further guidance on the criteria used in that academic unit for awarding credit versus no credit for a given course.

Grade of X

An X is noted in addition to a failing grade in cases where a student has registered for a course but never attended. Students may request that an instructor administratively withdraw them from a course as a result of excessive absences. However, this must be done before the last day of classes of the session in question.

Posting of Grades

Student grades may be posted provided it is done in such a manner that each student can identify only his or her own grade. This can be accomplished by the use of code letters or numbers provided the code used is not revealed to other students, unauthorized university personnel, or the public. (Adopted by the Faculty Senate, December 8, 1983, in accordance with the Buckley Amendment.)

Law School Grading Policies

Every course must include a final examination, final paper, or other significant evaluation of each student’s work. Law School examinations are conducted anonymously, each student being assigned a randomly chosen number which is to be used to identify his or her examination papers. After evaluations of this written material have been turned in, the instructor is supplied with the names of the examinees and given opportunity to adjust final grades to implement attendance policies or reflect evaluations of classroom performance, mid-term examinations or other factors, if desired.

Grade Changes

All grade changes must be approved by the department chairperson under whose jurisdiction the course was taught. Forms for securing that approval are available in the departmental offices. Grades cannot be changed after a student graduates from UA Little Rock.

A final course grade may not be changed on the basis of a second final examination or additional course work undertaken or completed after a student’s final course grade has been reported by the instructor to the Office of Records and Registration.

Students at UA Little Rock have the right to appeal any grade that they feel was undeserved. The formal process through which a student can appeal a decision on a final grade is described in detail in the “Grade Appeals” section of the UALR Student Handbook.

Source: UALR Faculty Senate & University Assembly; UALR Faculty Handbook 2009-10; UALR Undergraduate Catalog 2009-10, p. 32
Revised: December 8, 1983 (Posting); February 26, 1987 (Incomplete)
Approved By: Chancellor
Custodian: Provost