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Policy

Emergency Notification System

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University of Arkansas at Little Rock
Policy Name: Emergency Notification System
Policy Number: 2___
Effective Date:

Policy:
The UALR Emergency Notification System will be used to transmit critical information to a large segment of our campus as quickly as possible. This will be accomplished by utilizing the following methods as appropriate:

  • The campus employee and student list serves, which will transmit electronic information using the University e-mail system to computers connected to the University system.
  • The AlertXpress notification system that will call selected phone numbers.
  • The University emergency text messaging system.
  • The Little Rock Emergency Alert sirens located near the campus.
  • The public address systems on public safety patrol vehicles.
  • Plasma screen message boards. (When enabled)
  • The marquee located at 28th and University.

Internal Systems Operations

  • The use of these systems will be initiated by the Public Safety Department when it is necessary to transmit brief urgent messages to large segments of the University community. The Office of Communications will program the marquee. After the situation is stabilized informational messages will be sent with input from the Emergency Response Team.
  • Messages transmitted will typically include information concerning emergency weather and other events as defined in this document affecting the entire campus.
  • Each campus department is responsible for making certain that individuals under its supervision are aware of the notification systems and how the messages received are to be transmitted to other offices under its jurisdiction.
  • The Emergency Response Team may also employ other methods for notifying those within the University community including telephone calling lists, public announcement systems, cell phones, two-way radios, Department of Public Safety Officers and Student Patrol as well as other University personnel.

Public Information

  • The Office of Communications serves as the authorized spokesperson for the University. All public information must be coordinated and disseminated by their staff with assistance from other University departments and/or personnel.
  • University policy requires that only certain administrators may speak on behalf of the University. These spokespersons are the Chancellor, Communications Director or the Provost. The previously named administrators may designate others as spokespersons.
  • Official information will be made available as quickly as possible. During emergency events, the office of communications will work with each organizational unit to gather accurate and substantial information regarding the situation and details regarding the university response. Communications, working with other ERT members, will provide notification to students, employees, and the general public on progress toward recovery.

Source: Emergency Management Plan 2009
Revised:
Approved By: Dr. Joel Anderson,
Custodian:

Updated 5.6.2010