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Policy

Scheduling Activities on the Master Calendar - 506.3

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University of Arkansas at Little Rock
Policy Name: Scheduling Activities on the Master Calendar
Policy Number: 506.3
Effective Date: April 1, 2010 (review date)

Policy:

The Master Calendar of the University is maintained by the information center supervisor at the Donaghey Student Center (DSC) Information Center.

All events sponsored on or off campus by Registered Student Organizations (RSOs) or groups must be entered on the Master Calendar.

On-Campus Events
The following procedures shall be followed before events sponsored by student organizations on campus:

  1. Obtain copies of the on-campus calendar scheduling form from the DSC Information Center. Each event sponsored by an RSO or group must be entered on the University Master Calendar at least three (3) class days before the date requested. If security is required at the event, it must be calendarized ten (10) class days prior to the event. (Refer to Musical Events.)
  2. The Facilities Reservation Form will not be signed by the DSC Information Center and the approving office unless all information requested on the form is entered, including time, place, advisor, etc. Return the copies to the DSC Information Center.
  3. The supervisor will sign the scheduling form and return copies to the facilities manager and Office of Campus Life (OCL). The student organization will pick up its copy at the DSC Information Center.
  4. If the event sponsored involves a guest speaker for an open meeting, the distribution of literature, or an outdoor amplified musical event, the organization must submit a speaker form, literature pass, or a musical event form to insure that the procedures required by the University are followed. Forms are available at the designated office or on sale at UALR’s Central Store.
  5. Failure to comply with the calendarizing policy may result in the loss of calendarization privileges for a designated period of time.

Off-Campus Events

The following procedures shall be followed before events sponsored by student organizations off campus:

  1. Obtain copies of the off-campus calendar scheduling form from the DSC Information Center.
  2. The Facilities Reservation Form will not be signed by the DSC Information Center supervisor and the approving office unless all information requested on the form is entered, including time, place, advisor, etc.
  3. Return the copies of the form to the DSC Information Center.
  4. The supervisor will sign the form and return a copy to the approving office. The organization will pick up its copy at the DSC Information Center.
  5. Each event sponsored by an RSO or group must be entered on the University Master Calendar at least three (3) class days before the date requested. (Refer to Musical Events.)
  6. Failure to comply with the three (3) calendar day policy may result in the loss of calendarization privileges for a designated period of time.


Source: UALR Student Handbook 2009
Revised:
Approved By: VCESS, April 1, 2010
Custodian: Donaghey Student Center Information

Updated 3.8.2013