Frequently Asked Questions

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What is the purpose of a policy?
What do we do with existing policies?
When do we need to create a new policy?
Do we need to review policies once they are written?
How can I get an answer to a question that is not listed here?

Purpose

Organizations are responsible for creating and maintaining policies that serve one of the following purposes, as noted in the Policy on Policies:

  • Improve controls
  • Reduce risk
  • Increase efficiency and effectiveness
  • Elaborate on new compliance regulations or rules
  • Enhance understanding of what to do in a specific situation
  • Delineate what is in Board of Trustees policy

If what an organization has in place does not serve any of those purposes, it may be considered an operating procedure or a guideline.

In order to distinguish whether or not a policy is necessary, the organization should review existing policies and create new ones when appropriate.

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Existing Policies

Organizations may use existing policies if the following statements are true:

  • The policy is one that the organization currently uses.
  • The policy does not need revisions.
  • The policy reflects current operations.
  • The policy is in writing or published.
  • The policy has been approved by the chain-of-command.

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New Policies

Organizations must create a new policy if any of the following statements are true:

  • The proposed policy does not exist or an older, outdated policy is in use.
  • There is a change or revision needed to a current policy.
  • No policy is currently in use but one is needed.
  • The policy is not in writing. (Oral tradition is no longer an effective means of passing on information.)
  • The policy has not been approved by the chain-of-command.

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Policy Review

Policies must be reviewed according to the Policy on Policies.

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Questions

If you have any questions pertaining to policies, please submit your question HERE.

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