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The Office of Procurement Services is a service organization established to support the delivery of quality education to our students by providing faculty and staff professional and experienced guidance for the economical, timely, and effective acquisition of equipment, materials, and services.
The Office of Procurement Services Welcomes New Director
Debbie Hankins has joined UALR as the new director of the Office of Procurement Services, replacing David Lochala. Debbie is a native of Mississippi and earned her bachelor of business administration degree from Delta State University in Cleveland, Miss.
Debbie has worked in both the private and public sector during her career. Her public sector experience includes serving the Mississippi Department of Finance and Administration in the state’s Central Procurement Office, the Mississippi Secretary of State’s Office, and the Mississippi Division of Medicaid.
During her public sector career, she has been an active participant in the National Institution of Governmental Purchasing and an active participant in one of their local chapters serving in leadership roles for the chapter and as a lobbyist to the state legislature.
Debbie’s first day on campus was April 18 and she can be reached at 501.569.3137 or dshankins@ualr.edu.
NOTICE
The Office of State Procurement recently announced a new Mandatory Car Rental Contract. Information is available under the Travel link or you may contact LaVonne Colwell at 501.569.8700 or lmcolwell@ualr.edu.
FISCAL YEAR END DEADLINES
Fiscal Year 2013 will be ending soon and it is time to review procurement deadlines for the submission of requisitions. In order to meet year end deadlines, requisitions must be received early enough to allow for purchase, receipt of delivery, and payment before the fiscal year ends. Requisitions received after the deadlines listed below must have approval from the associate vice chancellor for finance and be requested in writing by the appropriate dean, director, or vice chancellor before Procurement Services can process your request.
The Procurement Services will experience a large volume of purchase requesitions during the months of April, May, and June. As a result, we cannot guarantee timely processing for orders exceeding $5,000 during this time. We appreciate your cooperation and look forward to serving your department through the end of the fiscal year.
Please use the following deadline dates to submit your requisitions for FY13:
| Date | Description | Comments |
|---|---|---|
| May 10 | Printing over $25,000 | Printing Services’ approval is required before Procurement Services will accept the print bid request. Grants that expire June 30 are included in this deadline. |
| May 20 | Over $5,000 for non-contract equipment, goods, or services (includes printing under $25,000). | Requires competitive quote, competitive sealed bid, or request for proposal. (Print requests require Printing Services’ approval). Grants that expire June 30 are included in this deadline. |
| June 3 | Request from contract: information technology, audio visual, and furniture | Excludes orders not on contract over $5,000 (deadline date May 20). Grants that expire June 30 are included in this deadline. |
| June 10 | Under $5,000 for equipment, goods, or services | Requests for IT, AV, or furniture on contract may be accepted if under $5,000. |
| June 17 | Grants that expire on June 30; under $5,000 for equipment, goods, or services | Requests for IT, AV, or furniture on contract may be accepted if under $5,000. |
| June 17 | FY14 online requisitions | Requisitions entered for FY14 must use the transaction date of July 1, 2013. Tip: Check FY at FOAPAL for 14. |
| June 21 | Office Depot orders | All orders must be placed prior to the deadline. Office Depot orders placed after June 21 will not be accepted. |