Due to scanning requirements, cardholders must now include their T# at the top of the transaction log.
Because of illegible signatures, approvers’ names should be printed below the signature line.
The P-Card may be used to pay webinar registration fees only.
Use of the P-Card to repair iPads is an allowable expense.
Transaction Log Reminders
Double-check the transaction log and receipts to verify they match charges as listed on the US Bank statement. If not, obtain a detailed receipt that matches the statement before submission.
It is not necessary to attach the bank statement to the log. However, if you do, black out the credit card number.
For shipped items without proof of payment and/or proof of receipt, the invoice, and the packing slip must be attached.
Verify that detailed receipts and invoices reflect proof of payment either with a zero balance that includes the method of payment or invoice with a credit card slip.
Loose receipts and packing slips should not be submitted with your transaction log. Rather, tape small and medium-sized receipts and packing slips to a sheet of paper. Also, please do not place tape over the text on receipts because this can make the receipt difficult to read.
Include all transactions for the full billing cycle period. The cycle begins the 16th of the month and ends on the 15th of the following month.
Submit by the last day of the month after the close of the billing cycle.
For answers to questions regarding allowable P-Card purchases or other P-Card matters, contact Clarice Anderson, email@example.com or 501.569.3144.