University of Arkansas at Little Rock

Board Makeup

The Intramural Disciplinary Board is made up of all members of the Intramural Student Advisory Committee, Intramural Sports Coordinator. The Board will meet only when necessary.

Standards of Student Conduct

All participants, coaches, managers, and spectators are expected to adhere to the general conduct policies outlined in the Intramural Sports Handbook.

Purpose and Goals

One of the goals of the Intramural Sports Department is to provide a safe, secure, and conducive environment for intramural sports. The Department has the obligation to protect participants and spectators against acts of violence and or intimidation. Therefore, it may be necessary on occasion to remove students from the Intramural environment when their behavior is severe and or threatening. The Board will recommend disciplinary actions for intramural violations.

Discipline Procedures

Healthy competition requires complete concentration by each competitor. During intramural competition passions are raised to a heightened level. We strive to live by the rule: “Be a good winner, be a good loser”. When a competitor and/or spectator over steps the bounds of good competitive behavior then action must be taken to 1) immediately stop the potential explosive behavior and 2) to make sure this behavior does not happen again. The procedures outlined below are structured to alleviate the harmful effects of any undesired behavior.

1. The game official is the first line of defense to prevent and/or stop any behavior that may become threatening.
   A)  By taking command of each point, game, and match the officials will defuse any potential deleterious behavior.
   B)  If the official feels he is losing control, then he must stop the competition and warn participants of the consequences of their behavior.
   C)  When a situation occurs where there is behavior that is not acceptable then the officials must take action by doing one or all of the following:
   –> Ejecting the player, coach, manager, spectator from the game.
   –> Ejecting the player, coach, manager, spectator from the building or field.
   –> Call Public Safety
   D)  The official will submit to the Coordinator a written statement regarding a situation that causes the official to take action.
2. Any occurrence that causes game official action will be submitted to the Coordinator. If the Coordinator deems that further action is necessary he will convene the Intramural Disciplinary Board.
3. The Intramural Disciplinary Board will convene within 10 days of the initial occurrence.
4. The Intramural Disciplinary Board will recommend to the Coordinator any sanctions against the participants.
5. The Coordinator can either accept the Board recommendations or overrule. The Coordinator may also refer the matter to the Dean of Students Office. The Director must impose sanctions within 24 hours of the Intramural Disciplinary Boards submitted recommendations.

Judicial Process

All Intramural Disciplinary Board Hearings will be informal and strict rules of evidence will not apply.

1. The student(s) implicated will be notified, in writing of the date, time, and place of the hearing three days prior to the hearing.
2. The implicated parties have the right to present evidence by witnesses, or by affidavit or deposition.
3. The implicated parties may bring an advisor to the hearing. The advisor may not participate in examination of the witnesses or present materials to the hearing unless asked to do so.
4. The implicated parties may question all witnesses.
5. Disciplinary hearings are closed to the public.

Disciplinary Board of Guidelines

1. The Board is comprised of all members of the Intramural Student Advisory Committee, and Coordinator of Intramurals.
2. The Coordinator will chose a chairperson for the convened Intramural Disciplinary Board.
   A)  The chairperson will coordinate board activities during the hearing.
   B)  Questions from the board members and the implicated parties will be directed through the chair. The chairperson does not have a vote, except in case of a tie.
3. Quorum - a quorum will consist of 50% of the Board members.
4. The department secretary will keep minutes of the hearing. No minutes will be taken during deliberation.

Preliminary Hearing Procedures

Prior to the start of the hearing the chairperson will:

1. Ensure a quorum is present and that all interested parties are present.
2. Provide members with a summary of the alleged violation and names of the implicated parties.
3. Remind the board of hearing confidentiality.

Actual Hearing Procedures

During the hearing, the chairperson will:

1. Instruct witnesses for either party to remain outside until they are called.
2. Ask the implicated parties to provide testimony pertaining to the violation.
3. Questions should be directed through the chairperson. The chair will be responsible for insuring that all testimony given is relevant to the case being heard.
4. Ask the implicated parties to bring in witness one at a time. Both parties will be allowed to question the witnesses.
5. Ask the Board Members if they have any final questions. After questions are answered, the implicated parties will be given the opportunity to make a final summary statement.
6. All parties will then be asked to leave so the Board can deliberate.

Deliberations Procedures

1. The Board will deliberate in private.
2. During the deliberation the Board will determine the sanctions against the implicated parties. These sanctions are recommendations made to the Coordinator.
3. A vote on the sanctions will be made with a simple majority. Board members who are also members of the implicated parties organization, team, or residence hall will not vote.
4. The Board will have the option to:
   A)  The chairperson will ask the implicated parties back to the hearing and announce the result that will be recommended to the Coordinator of Intramurals.
   B)  Announce results to Coordinator and Coordinator will notify the implicated parties.

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