Procedure for Exchange Agreement Approval

Background

An Agreement to Permit International Student Exchanges is a general agreement on the part of UA-Little Rock and a foreign institution to engage in student exchanges. The Agreement to Permit International Student Exchanges does not bind UA-Little Rock to any specific program.

There are two types of international student exchange agreements:

  1. Exchange students pay tuition and fees to the host institution, and the host institution will charge exchange students “in State” tuition and fees.
  2. Exchange students pay tuition and fees at their home institution so long as the principle of reciprocity is maintained.

Procedure for approval of international student exchange agreements

  1. Initiation and approval by department
      An agreement initiator (faculty, staff, or the Study Abroad Director) desiring to establish an exchange partnership for the purposes of facilitating student study abroad experiences submits a Proposal for International Exchange. Proposals for agreements under which students pay tuition and fees at the home institution must provide evidence that both incoming and outgoing students will participate in the program to maintain a well-balanced exchange. The approval must be approved by the appropriate unit directors (the department chair and college dean, in the case of academic units). The proposal is forwarded to the Office of Study Abroad.
  2. Review and recommendation by the Study Abroad Director and Vice Chancellor for Student Affairs
      The Study Abroad Director and the Vice Chancellor for Student Affairs review the proposed agreement for viability and make a recommendation for or against approval. The proposal is forwarded to the Provost and Executive Vice Chancellor.
  3. Review and approval by Provost and Executive Vice Chancellor
      The Provost and Executive Vice Chancellor reviews the proposed agreement.

    • If the agreement is one in which students pay tuition and fees at the host institution, and the Provost and Executive Vice Chancellor approves, the proposal is forwarded to the Contract Review Manager.
    • If the agreement is one under which students pay tuition and fees at the home institution, the Provost and Executive Vice Chancellor makes a recommendation for or against approval, and the proposal is forwarded to the Vice Chancellor of Finance and the Budget Director.
  4. Review and approval by Vice Chancellor for Finance and the Budget Director
      • (This step is required only for agreements under which students pay tuition and fees at the home institutions.)
      The Vice Chancellor for Finance and the Budget Director review the proposed agreement. If they approve, the proposal is forwarded to Contract Review Manager.
  5. Contract draft, review and negotiation
      The Contract Review Manager prepares a draft Agreement to Permit International Student Exchanges based on the template approved by General Counsel. The Contract Review Manager will work with the agreement initiator to transmit an agreement to permit the exchange of students to the exchange institution for review, and negotiation. All international agreements must be reviewed by University of Arkansas General Counsel prior to execution.
  6. Contract execution
      • The final agreement will be signed by the Vice Chancellor for Finance and the Chancellor. The Contract Review Manager will ensure that two original copies of the agreement are signed by the appropriate signatories and will maintain one original copy forUA-Little Rock.