On-Campus Property Reassignment (FIX002)

The purpose of this form is to transfer equipment from one organization to another organization. Both the organization relinquishing and the organization accepting the property have to approve it before the responsible organization for those items is changed.

This form should be used for reassignments between UALR organizations and buildings and should be sent with the items being moved. The transferring and accepting organization should maintain a copy of the form in their property files and send the original to Property Accounting.

Upon receipt of the signed and dated form from the receiving organization, the Property Accountant will update the inventory records. Incomplete or inaccurate forms will be returned to the appropriate organization for correction before Banner is updated. No property will be transferred into an organization without the signature of the head or their designee.

Contact the Property Accountant for the proper procedures for transfers/reassignments to other agencies or other off-campus locations.

On-Campus Property Reassignment Form FIX002

Item Number: Number the assets on the page (i.e., 1,2,3 …). If you need additional pages, begin with 11 and continue numbering.

Permanent Tag Number: The number on the property tag that is affixed to the asset.

Description: An accurate description of the asset, including serial number and model number if available.

Previous Location: The present location of the asset.

New Location: The proposed location of the asset.

New Custodian: The custodian or person who will be responsible for the property.

Org Code: The Organization code of the department transferring the property.

Signature: The signature of the Organization Head transferring the property.

Organization Accepting Property: The name of the organization accepting the property (if it is a transfer between organizations).

Org Code: The Organization code of the department accepting the property.

Signature: The signature of the Organization Head accepting the property (if it is a transfer between organizations).

Financial Services: The signature of the Property Accountant upon updating the location and/or organization in Banner.