December 2, 2002 Meeting Minutes

Cyber College Assembly
Date:December 2, 2002 Meeting Minutes
Location:ETAS 234
1. Attendance: Total of 37 members.
Dean’s Office: Good, M., Mitchell, W.

Staff Representatives: Young, K., Hancock, C.

Applied Science: Hawk, R., Al-Shukri, H., Andrson, G., Bhattacharyya, A., Jeenings, S., Mazumder, M., Sims, B., Thompson, G., Wright, A.

Computer Science:Ford, C., Bayrak, C., Jones, J., Milanova, M., Tang, P.

Construction Mgt:Niles, L., Blacklock, J., Carr, J., Tramel, M.

Engineering Tech:Luneau, D., Menhart, S., Tebbetts, G., Tschumi, P., Urbina, J.

Information Science:Bruhn, R., Burton, P., Karlson, N., Tudoreanu, M., Xu, X., Lowry, C., Burris, K.

Systems Engineering:Chan, Y., Jovanovic, N., Reddy, R.
2. Call to order and approval of minutes:

Meeting was called to order by President Tebbetts at 3:07 PM. The minutes from the August 20, 2002 where presented by Secretary Tramel and approved without corrections.
3. Dean’s Report

President Tebbetts introduced Dean Mary Good who gave the State of the College report.

  • Budge Items: Dean Good reported on budget issues and informed the Assembly that the College was currently using reserve funds and was hopeful that the additional funds would be provided by the State Legislature. The College has to cut back on equipment replacement expenditures and ceased buying new items. The University administration is also hopeful that the State Legislature will provide supplemental funds to the College. The planned Cyber College building is a priority item for the Higher Education capital expenditures, but is still dependent on State funding.
  • Accreditation Issues: Construction Management is scheduled for their accreditation visit in March 2003 and is finalizing their self-study report for submittal. Systems Engineering will request their visiting team next year. Information Science is planning to initialize their accreditation request as soon as all faculty issues are resolved. Engineering Technology accreditation report is due January 31, 2003. Accreditation is an important issue for the College in terms of attracting quality students and providing the students and their families with the highest level of education available.
  • Recruiting: College recruiting has over 500 more contacts than they did at this time last year. The College has also seen an increase in the quality of students applying for scholarships.
  • 2002 UALR Campus Campaign: a memo was handout explaining the process for Assembly members to make a tax deductible gift to the scholarship, college, department, or need that they designate. It was pointed out that the Cyber College has donated the least amount of money to date and yet is ear marked to receive the largest share of the funds. Cyber College faculty need to realize the impact that not giving has on other campus faculty, especially since Cyber College has the highest salaries on campus. The Cyber College scholarship fund has been finalized and monies donated to it directly support our students.
  • Introduction of new faculty: Five new faculty where asked to introduce themselves to the Assembly.

4. Election of Cyber College representative to the Faculty Senate Standing Committee on Tenure: President Tebbetts turned the floor over to Parliamentarian Tschumi to explain the reason for the vacancy and to accept nominations from the floor. Andrew Wright and Rama Reddy where nominated with the Assembly electing Rama Reddy to the position.
5. Cyber College Constitution of the Assembly: Parliamentarian Tschumi gave the Executive Committee report concerning the meeting with the Provost and Chancellor and the status of the review and approval of the constitutional draft. The eleven motions put forth by the Executive Committee to alter the constitutional draft where summarized and presented for action by the Assembly.

  • Motion 1 to adopt the Mission and Vision Statement for the Donaghey College of Information Science and Systems Engineering. There was no discussion and the motion passed by voice vote.
  • Motion 2 to remove the Mission and Vision Statement for the Donaghey College of Information Science and Systems Engineering from the constitution and let it exist as a stand-alone document. Discussion centered on the need to change the Statement by constitutional amendment if it remained in the constitution. Andrew Wright questioned the validity of this motion since the Statement was part of the approved draft. Parliamentarian Tschumi stated that the Chancellor had raised the issue in the meeting. The motion passed by voice vote.
  • Motion 3 the removal of Article II, General Purpose of the Cyber College Assembly, item 4, Personnel policies (for advisement purposes only). Discussion concerned the Chancellors position that this was an administration function and that its removal was not really an issue since other items in the draft would serve the same purpose. The motion was passed by voice vote.
  • Motion 4 to remove “advisement policies” from Article VI, Committees of the Assembly, Section G, Specification of Committees, Item 1, The Undergraduate Curriculum Committee, Line a and from Item 2, The Graduate Curriculum Committee, Line a. There was no discussion and the motion passed by voice vote.
  • Motion 5 to insert the underlined text and remove the strikeout text in Article VI, Committees of the Assembly, Section G, Specification of Committees, Item 3, Policy and Personnel Advisory Committee, Line c. Discussion concerned why this item only pertained to joint appointments. It was pointed out the Chancellor wanted the entire Policy and Personnel Advisory Committee removed from the draft. A secret ballot was requested and the motion passed by secret vote.

Parliamentarian Tschumi had to leave the meeting and turned the floor over to President Tebbetts.
A motion was made to accept Motions 6 through 11, after discussion the motion was amended to remove motion 9 and only accept Motions 6, 7, 8, 10, and 11. Motions 6, 7, 8, 10, and 11 where were passed by voice vote without discussion.

  • Motion 6 to insert the underlined text and remove the strikeout text in Article VI, Committees of the Assembly, Section G, Specification of Committees, Item 3, Policy and Personnel Advisory Committee, Line d. Passed by voice vote without discussion.
  • Motion 7 to remove Article VI, Committees of the Assembly, Section G, Specification of Committees, Item 3, Policy and Personnel Advisory Committee, Lines e, f, g, and i. Passed by voice vote without discussion.
  • Motion 8 to insert the underlined text and remove the strikeout text in Article VI, Committees of the Assembly, Section G, Specification of Committees, Item 3, Policy and Personnel Advisory Committee, Line h. Passed by voice vote without discussion.
  • Motion 10 to insert the underlined text and remove the strikeout text in Article VI, Committees of the Assembly, Section G, Specification of Committees, Item 5, Recruitment and Retention Committee. Passed by voice vote without discussion.
  • Motion 11 to insert the underlined text in Article VII, Election of the Officers of the Assembly, Sections B and D. The motion passed by voice vote without discussion.
  • Motion 9 to add Article VI, Committees of the Assembly, Section G, Specification of Committees, Item 3 Policy and Personnel Advisory Committee, Line f. Discussion focused the use of this committee for promotion and tenure issues since it membership would not necessarily consists of tenured faculty. The motion failed by voice vote.

A motion was made to move the draft forward with the approved revisions. The motion passed by voice vote without discussion.
6. Adjournment:

The meeting was adjourned by President Tebbetts, by motion and voice vote, at 4:09 PM.