In order to close out FY18, it is requested that all invoices, receivers, purchase order releases, and TR-1’s be forwarded to Accounts Payable no later than 5 p.m. on June 22. If items are received in the department after this date, please process them as soon as possible.
Invoices received in Accounts Payable after June 22 will still be posted in FY18 if services were rendered or goods were received on or before the close of FY18. However, any invoices received after July 13 will be posted to FY19, even if services were rendered or goods were received in FY18. Please do not hold any invoices.
For those departments currently sending their receivers to Financial Services to be processed, all receivers must be initialed and dated with the date the goods were received. This is especially important during the months of June and July.
Departments currently entering their own receivers electronically should have all of them entered by 5 p.m. on June 29. After June 29 at 5 p.m., departments will not be able to process receivers electronically; they will need to be forwarded to Financial Services for processing. Departments can resume entering receivers electronically for FY19 on July 16.
Please check all invoices that are forwarded to Accounts Payable to make sure they include the correct purchase order numbers. Invoices with incorrect or missing purchase order numbers will delay the payment process. If you have any questions or concerns, you may contact Vanessa Whitman at 501-916-5743 or firstname.lastname@example.org.
Thank you for helping Accounts Payable better serve your department and closing out the fiscal year.