Have you ever been confused about which account code to use when entering requisitions for goods and services, requests for reimbursements, travel documents, or other financial documents requiring a FOAPAL? Procurement Services now has a link on their home page to Account Codes, for easy access. The code list will be updated periodically; however, if you wish to view the most current list of codes, you can access the Account Hierarchy Report (FGRATCH) in ePrint (please note, you must have Banner Finance security access to do so).
To access the report, you must first log into ePrint:
- Open up a web browser (Internet Explorer, Google Chrome, etc.)
- In the address bar, type eprint.ualr.edu and click Enter
- Enter your Banner User ID in the User ID field
- Enter your Banner password in the password field
- Leave the repository as “Finance Monthly”
- Click Enter
Once you log into ePrint, the first report listed in the table is FGRACTH – Account Hierarchy Report, which is available in PDF and text formats. Selecting PDF format allows you to save or print the report in an easily readable format.
Expenditure Accounts
Account codes starting with a “7” are the university’s expenditure accounts, categorized as follows:
| Accounts Starting With | Category |
|---|---|
| 72 | Administrative and General Expenditures |
| 73 | Professional Services |
| 74 | Travel |
| 75 | Capital Expenditures |
| 76 | Scholarships |
| 77 | Utilities |
| 79 | Other Expenditures |
Account 710000 can only be used for budget transactions. Please do not use this code when generating requisitions; reallocating P-Card, CTS cards and travel card expenses; expense transfers; or for departmental deposits.
Furniture and Equipment Accounts
It is very important that when purchasing furniture and equipment, organizations use the appropriate account codes. This is so that the accounting system will record the information about these purchases for inventory purposes. The following charts summarize the codes and their uses:
| Purchase Cost | Account Codes | Description |
|---|---|---|
| 0 to $499.99 | 720100-Admin & General Expenditure or 721390-Supplies | These accounts do not generate fixed asset tags and do not need to be added to campus inventory. |
| $500.00 to $4,999.99 | 721700-Furniture & Equipment Under $5,000 | These are low value assets that should be added to campus inventory. |
| $5,000 and over | 750300-Furniture & Equipment Over $5,000 | These are capital assets that should be added to campus inventory. |
| Not sure? | 721700-Furniture & Equipment Under $5,000 | When extract is run, Property Accounting will determine if the items should be tagged and added to campus inventory. |
Grant using Non-Pool Budget
| Purchase Cost | Account Codes | Description |
|---|---|---|
| 0 to $499.99 | 729999-NonPool-Admin & General Expenditure | This account does not generate fixed asset tags and these items do not need to be added to campus inventory. |
| $500.00 to $4,999.99 | 729998-NonPool-Fur & Equip Under $5,000 | These are low-value assets that should be added to campus inventory. |
| $5,000 and over | 759999-NonPool-Capital Expenditures | These are capital assets that should be added to campus inventory. |
| Not sure? | 729998-NonPool-Fur & Equip Under $5,000 | When extract is run, Property Accounting will determine if items should be tagged and added to campus inventory. |
Other ePrint Reports
As many of you are aware, the Fixed Asset Property Report is located in ePrint, which each department uses for the annual inventory process. There are also a variety of other financial reports in ePrint that your department may find useful for budget planning and tracking your organizations funds and activity throughout the year. Please feel free to contact Mark Hubbell (501-916-5736; mehubbell@ualr.edu) or Thierno Sako (501-569-8848; tcsako@ualr.edu) with your questions regarding the function and purpose of any ePrint report or assistance with running a particular report.
