Library Room Use Guidelines

Conference Room Guidelines

  • To ensure availability, reservations should be submitted one week prior to the event. Any cancellations should be placed within 48 hours of the scheduled event.
  • All negotiations related to the event should be finalized between the UA Little Rock host and the Library Administration Office three days prior to the event.
  • The Library is unable to provide technical support. To be sure of a successful event, please do a trial of your program at least three days in advance. If applicable, reservation requests that indicate technology training will be tentatively scheduled and will be confirmed after training is completed on the equipment to be used. It is the responsibility of users to learn how to operate the podium and audio-visual equipment before an event.
  • Users are expected to leave the premises in a neat, undamaged, and orderly condition. The condition of the space will be evaluated after each event. All areas must be clean with no damage or missing equipment. Should users violate this condition, room reservation privileges may be revoked.
  • Please note the university allows use of the facilities subject to the restrictions for the use of university property as mandated by policies of the Board of Trustee of the University of Arkansas.
  • State law prohibits the collection of admission fees on UA Little Rock property with the exception of legitimate university events.
  • Smoking is not permitted anywhere on UA Little Rock property.
  • University property will not be moved from this building for any reason.

Please note that conference rooms are not available for group study.  Student reservations can include campus organizations (i.e. Student Government Association) and Master’s thesis and Doctoral dissertation defense presentations. Student and campus group events must have a UA Little Rock faculty/staff sponsor. This sponsor must attend all events and be willing to be responsible for—and personally oversee—the setup, as well as the restoration of the Ottenheimer Library room(s) to the original condition.

GIS Guidelines

Monday – Thursday 9 am – 10 pm
Friday 9 am – 4 pm
Saturday 9 am – 4 pm
Sunday 2 pm – 10 pm

** times set to accommodate building opening/closing routines**

Access to 101B

  • Key to 101B available for checkout at the Operations desk; only UA Little Rock students/ faculty.
  • Computer use only for GIS-related assignments.

Research Assistance with GIS:

  • Appointments can be scheduled for a research consultation.
  • No assistance during the evenings or weekends without appointments.

Group Study Room Guidelines

The library has designated Room 106-B as a small group study room. The room is available to groups of 3-6 students for 2 hour periods during night and weekend library hours.

  • The Group Study Room can be used by current students, faculty, and staff.
  • No fewer than 3 people can use the group study room.  No more than 6 people are allowed in the room at one time.
  • At no time should the room and personal belongings be left unattended.
  • Noise levels must be kept a reasonable level.  Excessive noise and behavior may result in the group being asked to leave.
  • The front window cannot be obstructed in any way.
  • Furnishings from other parts of the library may not be brought into the room.
  • Additional equipment (laptops, cables, phone chargers, etc.) may be checked out at the Operations desk.
  • External software cannot be uploaded to the room’s computer.  At no time can the room’s equipment can be unplugged or moved nor can personal laptops be plugged into the Ethernet cable.
  • All accounts on the room’s computer must be logged out of when room time expires.
  • Any problems with the room or equipment in the room should be reported to the Operations Staff immediately.

For questions concerning the use of the room, please contact the Operations Department at 501.569.3123 or

Quiet Study Room Guidelines

Quiet Study Rooms are available on Ottenheimer Library’s 4th floor. The rooms are available for patron use on a first come-first served basis. One room will accommodate students with disabilities, allowing for an additional person acting as an assistant. Current students, faculty, and staff have priority of the rooms.

  • One person per room
  • No talking
  • Cell phones must be turned off or set to silent/vibrate mode
  • Headphones must be used with audio/video devices
  • No sleeping
  • No leaving materials unattended