Travel advances may be made in amounts not to exceed 50% of the total anticipated eligible travel expenses, not including those expenses that are direct billed to the agency or charged on a university travel card. The minimum travel advance is $100.
Travel advances for student/client/group activities as defined by A.C.A. §19-4-904(d) may be made for 90% of the anticipated eligible expenses that are not to be direct billed to the university, with approval by the associate vice chancellor for finance.
Form and Printed Instructions
- The traveler must enter their name in the first line of the agreement acknowledging the receipt of the advance.
- Enter the requested amount of the advance of funds. This may not include any expenses that can be prepaid or charged to a travel card.
- Enter the dates of travel the advance will cover. The approved advanced funds will be issued to the traveler within three (3) days of the official travel.
- Sign the Travel Advance Agreement agreeing to the terms and conditions of the agreement. Include your T#, email, phone number, and traveler’s department.
The Travel Advance Agreement should be completed by the traveler at the time a Request for Travel Authorization (TA) form is completed. The TA and TAA should be submitted together to Procurement Services via the Travel Document Submission portal on the Travel website.