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Policy

Lapsed Salaries, Grant Release Salaries and Indirect Costs - 302.4

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University of Arkansas at Little Rock
Policy Name: Lapsed Salaries, Grant Release Salaries and Indirect Costs
Policy Number: 302.4
Effective Date: November 17, 2009
 

Purpose:

To ensure understanding of disbursement of lapsed salaries, grant release salaries, and indirect costs.

Policy:

Lapsed salary dollars, non-classified (non-faculty) positions
  • Eighty percent (80%) is returned to Institutional Reserves
  • Twenty percent (20%) is returned to the Vice-Chancellor or equivalent supervisor
Lapsed salary dollars, faculty positions
  • Essential replacement costs are covered first
  • Ten percent (10%) is returned to the Provost
  • Remainder is returned to Institutional Reserves
Faculty Grant Release
  • Remainder is returned to college/school *

*Each college/school should develop a policy statement for approval as to how such returned funds will be disbursed taking into account the college/school, departments and projects involved. It is not assumed that the Principal Investigator or the project will automatically receive these dollars.

In addition, it is critical that the institution maximize indirect cost income by being proactive in the early stages of the grant application process. Therefore, the following should be considered standard operating procedure:

  • If a grantor will pay indirect costs, they must be requested at the maximum rate
  • If a grantor will not pay for indirect costs, that fact must be documented, and the documentation must accompany the proposal during the on-campus approval process
  • Any “giving away” of indirect cost income in an application must be approved in advance by the Chancellor
  • The Vice Provost of Research is responsible for informing grant proposers of these expectations and for monitoring compliance with them.

Source: University-wide Administrative Memo, July 1, 1993
Revised: December 7, 1995
May 1995
July 3, 1996
September 17, 1996
July 2, 1997
July 6, 2000
April 11, 2001
May 18, 2004
September 25, 2006
April 16, 2007
July 1, 2007
November 17, 2009
Approved By: Dr. Sandra Robertson, Nov. 17, 2009
Custodian: Chancellor

Updated 11.29.2012