Credit Card Billing Cycles FY18

Below is the FY18 credit card billing cycle for P-Cards, Travel Cards, and CTS Cards. In addition, please remember to follow the following procedures each month:

  • Print the Account Activity Report directly from the bank website’s Transaction List. This report replaces the Transaction Logs we once used.
  • Include your T# on the top right corner of the Account Activity Report.
  • For each transaction:
    • Reallocate the charge if the FOAPAL differs from the default accounting code.
    • List all commodities/services bought in the Comments box.
    • List the name(s) of event, grant, project, or program associated with the charges, if applicable, in the Additional Comments box.
    • List any and all transactions that are fixed assets for inventory purposes in the Internal Audit box.

Remember, you can post comments and reallocate the FOAPAL during the entire billing cycle.

FY 18 Credit Card Billing Cycle Timeline

Billing Cycle Statement Available
to Print by Noon
Last Date to Allocate
Charges/Post Comments
Due to
Procurement Services
June 16-July 17 July 18 July 21 July 28
July 18-Aug. 15 Aug. 16 Aug. 21 Aug. 28
Aug. 16-Sept. 15 Sept. 16 Sept. 21 Sept. 28
Sept. 16-Oct. 16 Oct. 17 Oct. 20 Oct. 27
Oct. 17-Nov. 15 Nov. 16 Nov. 21 Nov. 30
Nov. 16-Dec. 15 Dec. 16 Dec. 21 Jan. 10
Dec. 16-Jan. 15 Jan. 16 Jan. 19 Jan. 26
Jan. 16-Feb. 15 Feb. 16 Feb. 21 Feb. 28
Feb. 16-March 15 March 16 March 21 March 28
March 16-April 16 April 17 April 20 April 27
April 17-May 15 May 16 May 18 May 24
May 16-June 15 June 16 June 21 June 28