COLLECTION MANAGEMENT GUIDELINES – GIFTS AND DONATIONS


TABLE OF CONTENTS

  1. Introduction
  2. Ownership and Disposition
  3. Criteria for Gift Evaluation

  1. INTRODUCTION
    The Ottenheimer Library encourages and appreciates donations of books and other materials. Such materials must be up-to-date, in good physical condition, and relevant to the programs and courses currently offered at the University of Arkansas at Little Rock. The library also appreciates monetary donations which may be made in honor or memory of a person, organization, or event. Donors may also request that the funds they provide be used to purchase materials in a designated subject area. Any donor may request a book plate for titles purchased. Since gift books must meet the same standards of quality and relevance to the university’s academic programs as purchased titles, the library cannot accept every book that is offered. Because of serious space limitations, and the need to avoid adding outdated materials, the library reserves the right to decline any donation. The library’s director of technical services and technology, in collaboration with the collection management librarian, will make the final determination on accepting a gift.


  2. OWNERSHIP AND DISPOSITION
    All donors receive a letter acknowledging receipt of their donation. Letters will not list the titles of donated items unless the donor has provided such a list. As an interested party, the library does not establish values of gifts. It is the donor’s responsibility to estimate values or employ the services of an independent consultant. All gifts which meet the library’s selection criteria are accepted with the understanding that they become library property, and will be used in a way that will best serve the needs of the library’s users. Materials not added to the collection may be offered to other libraries or state agencies, local social service organizations, or discarded.

  3. Return to Table of Contents


  4. CRITERIA FOR GIFT EVALUATION
    Library materials of all types (which include, but are not limited to books, journals, microforms, and maps) may be candidates for weeding if they meet any of the following criteria.

      • Gifts the library accepts:
        • Recent books (published within the past 10 years) which are academic in nature and in good physical condition.
        • Books by the university faculty or alumni, unless these works do not meet collection development guidelines.
        • Audio-visual materials in currently popular formats, such as CDs and DVDs.

     

      • Gifts the library does not accept:
        • Duplicate copies of items already in the collection.
        • Textbooks, particularly if they are sold in the university book store.
        • Books which are primarily for entertainment.
        • Popular fiction or mass market paperback books.
        • Books that have been superseded by newer editions or are outdated.
        • Books in poor physical condition, or books with writing, underlining or highlighting.
        • Magazines or journals, unless they are titles to which the library subscribes.
        • Booklets, pamphlets, or documents.
        • Audio-visual materials in obsolete formats such as audio cassettes, reel-to-reel tapes, video tapes, and vinyl records.


Return to Table of Contents


Created September 1997
Revised December 2012