Cutoff dates, fiscal year ending June 30, 2014

Fiscal Year 2014 will be ending soon and it is time to review deadlines for the submission of requisitions. In order to meet year end deadlines, requisitions must be received early enough for the university to issue purchase orders, process receipt of goods/services, and process payments. Requisitions received after the deadlines are not guaranteed to be issued using FY14 funding and may be subject to approval from the Office of the Vice Chancellor for Finance and Administration.

Procurement Services will be experiencing a large volume of purchase requests during the months of April, May, and June. As a result, the time frame for processing purchase orders may be longer than usual. We appreciate your cooperation and look forward to serving your department through the end of the fiscal year.

The CTS, Travel, and P-Card July statements will have some charges from June that departments need to pay from FY14 funds.  Therefore, it is imperative that the schedule for reallocating charges be strictly followed.

Following is a schedule detailing cutoff dates for the submission of requisitions (this schedule also applies to grants that expire June 30):

NO LATER THAN

TYPE

DESCRIPTION

April 25

Equipment/goods/commodities/services that require formal bid/proposal procedures and requisitions over $10,000. Requires competitive bid, formal sealed bid, professional services contracts, and/or request for proposal (RFP).

May 30

Equipment/goods/commodities/services covered by established contract and requisitions under $10,000. All orders must be placed prior to deadline.

June 13

GSS Office Supply Orders All orders must be placed prior to deadline.

July 1

Fiscal year 2015 online requisitions You may begin entering new year requisitions.

To eliminate incomplete documents during the close of the fiscal year, users and approvers will not be able to enter or approve requisitions June 27 through June 30.

Note:

Fiscal Year 14 Open Commitments
Departments are reminded to review their open commitments. A list of encumbrances that have remaining balances in Banner is available by navigating to FGIOENC, Organizational Encumbrance List. Please notify Procurement Services via email if any encumbrances need to be closed.

Reimbursement Claim Forms
The last day to submit Reimbursement Claim Forms for FY14 will be May 30.

Travel Authorizations
Travel authorizations for travel in FY15 will not be processed until July 1.

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