University of Arkansas at Little Rock
Policy Name: Application/Proposal Process
Policy Policy Number: LR 214.1
Policy Effective Date: October 2, 1982
All applications/proposals must state that they are being submitted by the Board of Trustees, University of Arkansas, and that contracts/grants are to be executed with the Board of Trustees, on behalf of a specific campus or unit of the university.
The president has authorized the chancellors and the vice president for agriculture to review, approve, and sign application/proposals, other than those involving (a) capital outlay by the university, and/or (b) commitment for a new academic program, and/or (c) a continuing commitment obligating the university beyond the period of the contract/grant. Those must be approved by the president or the vice president for finance and administration. After such approval, the campus or unit submitting the application/proposal shall be responsible for forwarding the appropriate number of copies to the sponsoring agency and informing the State Clearing House when required.
The vice president for finance and administration shall be informed at the time of submission of an application/proposal by a copy of the cover page, the cover letter, and the proposed budget and later with a copy of the contract or grant award letter if the proposal is funded.
Each campus shall develop forms for internal approval and control of applications/proposals and contracts/grants for research and sponsored programs. In addition, a log based on a sequential numbering system shall be established for all applications/proposals and contracts/grants for research and sponsored programs. A monthly report listing such matters shall be forwarded to the president with a copy to the vice president for finance and administration.
The president or the vice president for finance and administration shall sign all contracts/grants, and the vice president for finance and administration shall maintain, for the University System, an indexed file of all approved contracts/grants.
Source: University-wide Administrative Memo October 2, 1982
Custodian: Office of Finance and Administration