Use of Procurement Cards on Sponsored Project Fund – 308.9

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University of Arkansas at Little Rock

Policy Name: Use of Procurement Cards on Sponsored Project Fund
Policy Number:
308.9
Effective Date:
April 4, 2019
Revised Date: New Policy – April 4, 2019
Most Recent Review Date: New Policy – April 4, 2019

Policy

The University of Arkansas at Little Rock prohibits securing a Procurement Card (P-Card) with the use of a restricted fund as a guarantee. This ensures that P-Cards are not used on sponsored projects without required permissions and that all costs associated with a sponsored project are allowable, allocable, reasonable, and timely. In unusual circumstances, come exceptions may be made. Requests for an exception to secure a P-Card with a restricted fund as a guarantee must be made in writing and approved by the Office of Research and Sponsored Programs (ORSP), prior to applying for a P-Card.

Reallocation of P-Card Purchases to Restricted Funds

With the Principal Investigator (PIs) permission, P-Card charges may be reallocated using a P-Card issued with a non-restrictive fund as a guarantee. Procedures for reallocating P-Card charges are located on the ORSP website and apply to P-Cards issued with non-restricted and restricted funds.

NOTE: All P-Card charges must comply with the State of Arkansas and UA Little Rock purchasing and P-Card regulations, as well as any sponsor guidelines for restricted funds.

This policy applies to all UA Little Rock personnel utilizing sponsored funding for payment of goods or services.


Originator: Office of Research and Sponsored Programs and Procurement Services
Custodian: Office of Finance and Administration
Approved by: Chancellor Andrew Rogerson, April 4, 2019
Revised: