The Bylaws of the Staff Senate shall be subject to amendment by two-thirds vote of those present and voting at one Staff Senate meeting, provided that a quorum is present.
Appointments
When constructing the ballot for Senate nominations, the Election Committee, along with the Staff Senate president and secretary, shall include representation from all administrative areas whenever possible.
Vacancies during the year shall be filled from these records.
Chairpersons
Unless otherwise specified, the chairperson of each selected or appointed committee of the Staff Senate shall be elected annually by the members serving on the committee.
Any member of the Staff Senate or the Staff Senate executive committee can only be chairperson of one committee per academic year.
Meetings
Staff Senate meetings shall be held as specified under Meetings of the Staff Senate.
Unless specified otherwise, standing committees shall be expected to hold an organizational meeting in the first month of the academic year.
Special meetings shall be held upon call of the chairperson or a majority of the committee or at the request of the president of the Staff Senate or the chancellor.
Records and Reports
Each committee of the Staff Senate is required to send one copy of the minutes of each meeting to the president and secretary of the Staff Senate and to the UALR Assembly president.
They also shall provide regular or special reports to the Staff Senate at its own initiative or at the request of the president of the Staff Senate.
Records shall be maintained by the Staff Senate secretary and placed in the UALR Archives, or an equivalent place, at the end of the academic year.
Vacancies
In the event of a vacancy in any seat other than president, president-elect, secretary, treasurer, parliamentarian, or communication officer, the individual receiving the next highest number of votes from that administrative area will serve.
Persons elected shall only serve for the remaining term of the predecessor.
Should a vacancy occur in the office of president, president-elect, secretary, treasurer, parliamentarian, or communication officer, a new officer shall be elected after the Staff Senate vacancy has been filled.
Such a vacancy shall be filled with the person receiving the next highest vote at the time the original slate of officers was elected.
Amendments to Article IV
Amendments to Article V: Changes to Article V, Composition and Functions of the Staff Senate, shall be made by presenting the amendment as an agenda item at one regularly scheduled meeting for discussion. Voting on the amendment shall occur at the following regularly scheduled meeting, and the amendment must carry a two-thirds vote of the Staff Senate senators, provided a quorum is present.
Parliamentary Procedures
Questions not addressed in this document shall be governed by parliamentary procedures as stated in the most recent edition of Robert’s Rules of Order, subject to the guidelines of this document.