Access to Courses

Information about Course Roles

Almost all users, no matter the role, are added automatically to courses via Workday. Some limited roles that do not have gradebook or student record access can be requested below.

Roles via Workday

Most users are added to the courses in which they belong automatically by Workday. Instructors, Teaching Assistants, and Course Administrator are added to courses by their Academic Department in Workday. Students are added to courses by registering Workday Student.

If you need to be added as an instructor, teaching assistant, or course coordinator, you must request this via your Academic Department. Once your Academic Department adds you to the appropriate role in Workday, you will gain access to your courses in the appropriate roll automatically. Students gain access to a course by registering for that course in Workday.

Note that it may take up to three hours before your new status in Workday is updated in Blackboard.

Limited Roles via Blackboard

For roles that do not need access to the gradebook or student records, either the instructor of record or the department chair can grant the following types of access through the Blackboard Course Access Request form:

Course Copy Access allows users to copy course contents without being listed as the instructor.
Course Builder allows users to edit content and provide design assistance to the instructor of record, with the exception of some areas that contain student records.
Viewer Access provides view-only access to courses for faculty and department staff.
Incomplete Access is a role for students with an official incomplete. These can be added to a section of the course in the current term to finish collaborative work like group assignments and discussion boards.

You may request one of these roles to access a course by using the form below. Once you’ve submitted a request, we will contact the appropriate party for permission and notify you once the request has been completed.

Use your university email address and password to login to the form below to request one of the above roles. Note that any role that can access student records (ie. Instructor, Course Coordinator, and Teaching Assistant) must be added to Workday via your Academic Department.