Student Travel
How do I purchase student travel accident insurance and how much does it cost?
Student travel accident insurance is purchased when the Class Trip Authorization Form is filed with the Office of Finance and Administration. A list of participating students along with their T#’s should be attached to the form. The per day per student cost of insurance is 60 cents for vehicle travel and 80 cents for travel by airplane. The department or student organization will be back charged for the insurance expense following the completion of the trip. Copies of the insurance accident claim form should be taken by the instructor or advisor on each trip.
What does student travel accident insurance cover?
Student travel accident insurance provides limited coverage for students for accidents or injuries incurred from the beginning to the end of the trip (not only while traveling in a vehicle).
What do I do if a student suffers an injury and/or needs medical attention while on a school sponsored trip?
The first priority is to seek medical attention for any injury as quickly as possible. A claim may be filed by completing an insurance accident claim form and instructors or advisors should bring copies of the insurance accident claim form with them on all trips. If the medical facility needs the UA policy information, it is found at the top right of each form.
Summer Camps and Extracurricular Activities
Is there student insurance available for summer camps and extracurricular activities?
Yes, it is available for $1.65 per insured person, per week. This insurance can be used to insure students of all ages when they are participating in UA Little Rock sponsored camps or activities. Contact the Office of Finance and Administration at 501-916-3202 or vcfa@ualr.edu to purchase this insurance.
What do I do if a participant suffers an injury and/or needs medical attention while at summer camp or an extracurricular activity?
The first priority is to seek medical attention for any injury as quickly as possible. A claim is filed by completing an insurance claim form and camp directors should have copies of the insurance accident claim form accessible during the duration of the event. If the medical facility needs the UA policy information, it is found at the top right of each form.
Employee Travel AD&D Insurance
How do I as an employee make sure that I am covered under the university travel AD&D insurance when traveling on behalf of UA Little Rock?
When traveling on official UA Little Rock business, employees are provided limited coverage under the university’s travel AD&D insurance as long as an approved TA form is on file. Even if the employee will not claim expenses for reimbursement, the TA form must be completed and the “No Cost – Insurance Only” box checked.
What coverage do I have as an employee if I am injured (not death or dismemberment) while traveling on behalf of UA Little Rock?
Injuries incurred while on official university travel may be covered under Workers’ Compensation, which is managed by the Department of Human Resources. Coverage may also be allowed under the university’s auto policy if traveling in a university owned or rented vehicle.
Special Event Insurance
How do I purchase insurance for a special event I am hosting?
Request event insurance by contacting the Office of Finance and Administration by email (vcfa@ualr.edu), and supplying the following information: date of event, name of insured, expected attendance, name and address of the person to send the certificate to, and the FOAPAL you wish to charge the insurance expense.
Automobile Insurance
Who is responsible for paying the deductible in the event of vehicle damage to a university vehicle caused by an accident or other covered event?
The departments authorizing use of such vehicles are responsible for paying the deductible.
Can departments request removal of comprehensive and collision coverage from specified autos?
Yes. Requests should be made to Risk Management, 501-686-2940.
What coverage is provided/not provided under the policy for employees/students using their personal autos for university business use?
The policy provides Bodily Injury & Property Damage liability coverage, but only as excess coverage to any insurance collected from other collectible insurance. The owner’s personal insurance on the autos driven by employees/students provides primary coverage. Employees/students are required by Arkansas law and university policy to have auto liability coverage on any personal auto being used for university business purposes. The policy does not provide any Comprehensive or Collision coverage for employees/students using personal vehicles for university business. Part of the mileage reimbursement for use of personal vehicles for university business is to cover insurance premiums and repair costs.
What if I have other questions about the university's business auto insurance coverage?
Please contact the Office of Finance and Administration at 501-916-3202 or vcfa@ualr.edu or Risk Management at 501-686-2940, for answers to your questions. Additional information is also located on the Travel website.
