No disposal of UA Little Rock property is permitted without going through this M&R process. We are not allowed to dispose of ANY property, including untagged property, without prior permission from the State Office of Procurement – Marketing & Redistribution Division. This procedure is required by Marketing & Redistribution Rules and Regulations as found in Arkansas Code 19-11-242, Sec. (c).
If you have any questions regarding M&R, please contact General Accounting, located in the Student Services Center (SSC) 320J, at 501-916-3318.
Submitting Property to M&R
To have an item submitted to UA Little Rock’s M&R, please complete the M&R form. The purpose of this form is to dispose of any unusable, or obsolete equipment. Use this form to document ANY property, including untagged property, that you want to dispose of and/or write off your organization’s inventory.
Marketing & Redistribution (M&R) Form
IMPORTANT: Hard drives in items MUST be certified as destroyed by IT Services BEFORE Facilities Management will receive them. Contact IT Services to request hard drive destruction and certification BEFORE sending the M&R form to General Accounting.
Once hard drives are certified destroyed, or if no hard drives are present, the form can be submitted to General Accounting, who will verify the property and approve the disposal. General Accounting then sends the form to Facilities Management for collection of the property. Once the items have been collected on campus, the Facilities Management personnel responsible for picking up the property will sign the form accepting responsibility for it.
Facilities Management will then deliver the property to the State Marketing & Redistribution Warehouse and return a signed copy with the Property Transfer and Surplus Disposal Form Document to the property accountant for disposal from UA Little Rock property records.
Completed forms should be submitted using the General Accounting Form Submission and Contact page
Form Instructions
Form Instructions Downloadable PDF
Page Numbers:
If you are submitting one page, you will fill in Page 1 of 1. If submitting two pages, you will enter Page 1 of 2, and so on.
Item Number:
Number the asset(s) on the page (i.e., 1,2,3). If you need additional pages, begin with 6 and continue numbering.
Permanent Tag Number:
The permanent tag is the university’s unique identifying number. Not all items will have a tag number.
Asset Description w/Serial Number:
Describe the item. This could be the type of item (laptop, chair, desk, etc.), brand, and physical attributes, such as color and size. If applicable, provide the serial number and model number.
Campus Location:
The present location of the item where you have the items to be picked up. This is the location where Facilities Management will come to pick up your property. This will usually be the building code and room number. For example, the Student Services Center room 425 will be written as SSC 425.
ITS ONLY, Hard Drive Removed:
This section is for ITS use only. ITS will mark the box only when confirming the removal of a hard drive.
FACILITIES ONLY, Received:
This section is for Facilities Management (FM) use only. FM will mark each box when they pick up the item.
Contact Name, Building + Room, and Phone Number:
List the name, location, and phone number of the employee who can answer questions about the item and form.
Department Head Relinquishing Property
Provide the name, signature, and date of the department head approving the removal of property.
Financial Services:
Provide the name, signature, and date of the employee approving the form in General Accounting.
IT Services Representative:
Only applicable when an item has a hard drive. Provide the name, signature, and date of the IT Services representative who removed the hard drive(s).
Facilities Management Representative
Provide the name, signature, and date of the Facilities Management employee who retrieved the item(s) for M&R.
FM Document Number:
Facilities Management fills in this document number.
