The purpose of this form is to transfer property from one department to another department. Both the department relinquishing and the department accepting the property have to approve the request before the reassignment of the property is complete.
This form should be used for reassignments between UA Little Rock departments and should be sent with the items being moved. The transferring and accepting departments should maintain a copy of the form in their property files and send the original to Property Accounting.
Upon receipt of the signed and dated form from the receiving department, the property accountant will update the inventory records. Incomplete or inaccurate forms will be returned to the appropriate party for correction before Workday is updated. No property will be transferred into a department’s inventory without the signature of the department head or their designee.
Contact the property accountant for the proper procedures for transfers/reassignments to other agencies or other off-campus locations.
Item Number: Number the assets on the page (i.e., 1,2,3 …). If you need additional pages, begin with 11 and continue numbering.
Permanent Tag Number: The number on the property tag that is affixed to the asset.
Description: An accurate description of the asset, including serial number and model number if available.
Previous Location: The present location of the asset.
New Location: The proposed location of the asset.
New Custodian: The custodian or person who will be responsible for the property.
Cost Center: The Cost Center assigned to the department transferring the property.
Signature: The signature of the organization head transferring the property.
Department Accepting Property: The name of the department accepting the property (if it is a transfer between organizations).
Cost Center: The Cost Center assigned to the department accepting the property.
Signature: The signature of the department head accepting the property (if it is a transfer between departments).
Financial Services: The signature of the property accountant upon updating the location and/or organization in Banner.