Use this form to document property that is not included on a department’s inventory listing, or to document property that is missing a permanent tag.
This form should be completed when you are responsible for property, but it is not listed on your department’s inventory report.
Locations are by building and room number. The location must be verified at least annually and updated to reflect the correct location – more often preferred.
Upon receipt of the signed and dated form, the Property Accountant will update the inventory records. Incomplete or inaccurate forms will be returned to the appropriate party for correction before Workday is updated.
If we find that the Unlisted Property for one department is listed on the inventory reports for another department, an On-Campus Property Reassignment Form will need to be completed in order to transfer the property to the appropriate department.
INSTRUCTIONS
Permanent Tag Number: The permanent tag number of the asset.
Description: An accurate description of the asset, including the serial number and model number of the asset.
Custodian: The custodian or person responsible for the asset.
Location Name: The present location of the asset.
Comments: For use by Property Accounting.
Department: The name of the department listing the property.
Phone Number: The phone number of the department listing the property.
Department Head Signature: The signature of the Department Head listing the property.
