Captioning How-To and Resources

UALR has made a commitment to full inclusion of all students.  Part of this means only accessible (captioned) videos are to be posted to the UALR domain.  It’s quite easy to do this task in-house without spending any money.  Below you will see how to utilize YouTube to provide captions by simply uploading the transcript.  The transcript must be created and checked for accuracy prior to uploading.

Why are captions important?  Deaf and hard of hearing viewers are excluded without captions, which is both a legal and an ethical problem.  But in addition to that, studies show that captions are beneficial beyond just the deaf and hard of hearing population.  Captions make it possible for people to view your video in sound-sensitive environments, like offices and libraries.  Captions make it possible to view your video when they’re in noisy environments, such as restaurants, sports clubs and public transit.  Captions help ESL viewers.  Captions help when dialogue is spoken very quickly, or the speaker has an accent or mumbles, when there is background noise, and when the subject matter is complicated.  Studies have shown captions increase viewer retention and user engagement, as well as SEO (search engine optimization).  Captions are good for everybody.

Captioning online videos in YouTube using a transcript

Simply create a transcript of the video you post and upload that transcript, the voice recognition engine will put the timings in for you.

Here’s how you do it:

  • Create your video.
  • Create a transcript of your video and save it as a Rich Text Format file.
  • Upload your video to YouTube.
  • Go to the “My Videos” section of your YouTube account.
  • Find the video you just uploaded.
  • Select the “Captions” button.
  • Select the “Add New Captions or Transcript” button.
  • Browse to your transcript file.
  • Select “Transcript file” with the radio buttons.
  • Select “Upload file” button.

Here’s another explanation from Digital Strategy of how captioning in YouTube works.

Don’t use YouTube automatic captions!

The automatic captions done by YouTube are absolutely inadequate.  Watch this short, humorous video for a demonstration of the automatic captioning in YouTube, and how problematic it is.  You will see why there is no alternative to starting with a manually-created transcript.

Deaf viewers: Here’s a brief explanation, since the captions at the beginning don’t make sense.  They are acting out a scene (the accurate captions appear in the first reenactment above the automatic YouTube captions).  They then act it out a second time using the captions YouTube generated in round 1, and then a third time from the round 2 captions.  It’s nonsensical, which is the point – automated captions are really bad.

Resources on Captioning and Accessibility of Online Videos

Automatic Captions in YouTube (Video): This video highlights the automatic captioning features available in YouTube. Author note: We do not recommend relying on the transcript creation tools just yet. While voice recognition software has improve dramatically, users deserve more accurate text versions of the audio.

Captioning YouTube Video and Providing Accessible Controls: This is a wonderful comprehensive tutorial created by the Web Accessibility Center at the Ohio State University. You will find everything there is to know about making sure the video you create and post online is accessible.

Marlee Matlin’s Remarks at FCC Hearing on Broadband Access (Video): The FCC held this field hearing at Gallaudet University in Washington, D.C. on November 6, 2009 as part of its effort to gather information from experts and consumers for the development of a National Broadband Plan. Among those on the first panel was Academy Award-winning actress Marlee Matlin, who is the spokesperson for the National Association of the Deaf for accessible broadband services and Internet media.

YouTube Help Center: Adding/Editing Captions: Step by step tutorial for captioning videos in YouTube.

Oh, and, by the way, these videos are captioned!