By using a written request we reduce the risk of protest and increase the integrity of the bid. The following information will be required in the bid form:
- UA Little Rock Requestor Contact. Enter the contact for the person on campus that will be managing the bid request. They should not be out of the office during the time the bid is running and should be able to answer questions pertaining to the bid.
- Bid Submission Deadline. A time and date should be clearly stated on the form informing vendors of the bid submission deadline. The bid should be out for a minimum of five (5) working days. To be considered, the quote must be completed and returned by fax, mail, or email no later than the bid submission deadline.
- Specifications. The minimum specifications should be clear and concise and identify quantity, color, details, and make and model of items. If it is not listed in the specifications, the vendor will not be held responsible for providing the item in detail.
Specification Example:
Adult Hooded Performance Sweatshirt
100% Performance Polyester; 8 oz.
Breathable, moisture managing
Anti-bacterial treatment
UV Protection
Fully cover seamed
Draw cord to match hoodie color
Front pouch pocket
Relaxed fit
Color to be solid Heather Gray
Logo to be solid black and shall have the UA Little Rock logo on upper front left of hoodie
Artwork to be provided upon award of bid
Item 1: Adult Small, estimated quantity 120 each
Item 2: Adult Medium, estimated quantity 85 each
Item 3: Adult Large, estimated quantity 110 each
Additional information is located on the Procurement of Promotional Products website or by contacting Procurement Services at 501-916-3144.
