Reimbursement Claim Form (Employee Reimbursements Only)

This form allows employees to request reimbursement for expenses that were paid from personal funds and are legal obligations of the university.

Reimbursement Claim Form (pdf fill-in)

Reimbursement Claim Form (print)


  1. This form is for employee reimbursements only.
  2. Mailing address for the employee should exist in Banner. If it does not, employee MUST log into BOSS and add the correct address.
  3. Identify Guest of State’s meal on the itemized receipt and note the total number of attendees at the meal.
  4. Reimbursement for meals, including sales tax and up to 15% gratuity cannot exceed the federal per diem rate, as established by the U.S. General Services Administration. A person who works for another state agency, college, or university, is considered a state employee and is NOT a guest of state; therefore, per diem rates will apply.
  5. Special Meeting Forms must be attached to the reimbursement, if applicable.
  6. Completed forms, with original, itemized receipts attached, should be forwarded to Procurement Services.
  7. To speed up your reimbursement, set up direct deposit by completing the Authorization for Direct Deposit of Non-Payroll Reimbursements.

For assistance with this form, please contact LaVonne Colwell in Procurement Services at or 501.569.8700.