Security Role Assignments
UA Little Rock has begun assigning security roles to all employees in Workday. Security roles are a set of permissions that determine what data employees can see in Workday and which business processes they can initiate and/or approve. So far, the teams have identified more than 100 security roles, and they are working to standardize them across the UA System. While this may change people’s work roles, it will greatly improve security and data privacy throughout the system.
Security role assignments are an iterative process, and they will continue to be fine-tuned as the go-live date nears. For UA Little Rock and the rest of the colleges and universities in Cohort 1, go-live is set for July 2020. While all institutions were invited to learn more about security roles at the kickoff meeting, only Cohort 1 will be completing their assignment workbooks at this time.
Playback 2 Sessions
Playback 2 sessions occurred from September 16 to October 10. These sessions allowed subject-matter experts at UA Little Rock to continue to review and refine the design and configuration of Workday business processes. Some of the business processes were reviewed during Playback 1 sessions, but configuration updates that have occurred over the past few months were incorporated.
Testing Stage Begins
Project One is moving into a new stage — testing. During the test stage in early 2020, a small group of subject-matter experts from Cohort 1 will be able to get their hands in Workday to test the end-to-end processes. Before that can happen, the project team will build the test tenant, create user stories, and develop scripts for testers to use. There will be three different types of tests:
- End-to-End/System Integration Testing: two “cycles” of testing integrations in/out of the system, validating that the business processes are configured correctly, and testing that the correct security roles are involved in each process. Select subject-matter experts from institutions will assist with this testing.
- Payroll Compare: payroll will be run in Workday three times to ensure it matches the payrolls ran in the legacy systems.
- User Experience Review/User Acceptance Testing: hands-on testing for select institution users, working through business processes as a team to make sure the process flow is correct. (Q2 2020)
Only Cohort 1 institutions will be participating in the testing. Cohort 2 will get to do their hands-on testing in the spring of 2021.
Find out more
The Project One team has created numerous sources of information for anyone interested in learning more about implementing Workday. They have created a series of videos available on the Project One YouTube channel. A monthly newsletter also offers up-to-date information on implementation progress; signup is available on the Project One website. There is a glossary to explain any unfamiliar terms, and the Project One team holds open, virtual Q&A sessions called Workday Wednesday each month. Anyone who is interested can register here to participate.