New Courses and Course Changes

Course Approvals at a Glance

Faculty approvals: Department/School >> Undergraduate College Curriculum Committee and/or Graduate Curriculum Committee >> College Dean’ Signature

Dean’s Offices Only: Submit items (with the appropriate signatures) to rabradley@ualr.edu in the Provost Office.

Deadline: The deadline for receiving curriculum items is by Noon every Wednesday.

Review Stage: Items are reviewed by appropriate University-level curriculum council(s) during a two-week review process.

Approvals: Approved items are sent to Provost and Chancellor for signatures.

Implementation: Approved items are processed for BANNER/Degree Works >> Online Programs (if applicable) >> Undergraduate Catalog and/or Graduate Catalog

Detailed Instructions

The following instructions are designed to assist you with the Curriculum Process.

Click on the following Stages of the Curriculum Process below or download and print the complete instructions below:

DOWNLOAD/PRINT INSTRUCTIONS

Stage 1: Before You Submit​

Step	Tasks	Resource
1	[OPTIONAL] Review the Preparation Worksheet as a Best Practice	Download New or Existing Courses and Existing Programs Worksheet.
2	Review Guidelines and Definitions and complete:	Download and complete Curriculum Change Form (CCF) (All previous CCF forms are now obsolete)
3	Include a Syllabus for: New undergraduate courses New dual-listed or cross-listed courses All graduate courses	Council members review each syllabus criteria established in the Faculty Senate Syllabus policy including: Concise and accurate course descriptions An accurate grading scale Inclusion of the most up-to-date disability statement For dual-listed courses: a clear statement of difference in requirements between undergraduate and graduate students. Refer to the Syllabus, Office Hours, and Regular and Substantive Contact Policy at ualr.edu/policy/home/facstaff/course-syllabus.

Stage 2: Department and/or School-Level Approvals

Please Note: The curriculum approval process may vary by department/school. The following is an explanation of a typical department/school-level process.

Step	Tasks	Resource
1	Prepare your curriculum item and bring before your department/school.	Usually department/school-level curriculum committee and/or chair
2	For Chairs/Directors and/or Committee: Things to Consider when reviewing curriculum items:	Complete the Curriculum Change Form (All previous CCF forms are now obsolete). Is this a prerequisite course that will impact other courses? Course numbers cannot be reused. Is this a new number? Is a similar course being offered through another department, school, or college? Are there (permanent) department/school resources for offering this course already in place?
3	If the item is approved, submit to the College/School Committee for review.	The signature of the College/School Committee Chair indicates full review and approval.

Stage 3: College-Level Approvals

Some UA Little Rock colleges have more than one curriculum committee. The most common protocol is an undergraduate curriculum committee and a graduate curriculum committee.

Please Note: Dual-listed courses must be reviewed by the college’s undergraduate and graduate committees. Check the status of your course(s) in the Undergraduate Catalog Course Guide and/or the Graduate Catalog Course Guide.

Step	Task	Additional Information/Resource
1	For undergraduate and dual-listed courses: Submit to the college-level undergraduate Curriculum Committee for review.	The signature of the College/School Committee Chair indicates full review and approval.
2	For Dual-listed courses: After approval by the college undergraduate curriculum committee, submit the item to the college graduate curriculum committee.	The signature of the College/School Committee Chair indicates full review and approval.
3	For Graduate courses: Submit to the college graduate curriculum committee.	The signature of the College/School Committee Chair indicates full review and approval.
4	Submit the approved item to the College Dean for review.	The signature of the College Dean indicates full review.

Stage 4: Dean’s Offices Approvals and Submission

Step	Tasks	Resource
1	College Dean reviews item.	The signature of the College Dean indicates full review.
2	Dean’s Office Rep: Submit CCF or PCF (with the appropriate signatures) to the Provost Office for tracking and routing:	To rabradley@ualr.edu in the Provost Office. (For Deans’ Offices Only). Note: Items without the appropriate signatures will be returned to the item originator.
3	Provost Office: Will notify the originator via email:	Email will include additional instructions (if applicable), a copy of their item (with log number) and the date their item will appear on the appropriate council(s) agenda.

Stage 5: University Review and Processing

Please Note: To be considered for review, items must be received in the Provost’s Office by NOON every Wednesday. Please Keep in mind, the Curriculum Managers work to place items that meet the deadline on the UGC or GC agendas for the upcoming week, but there is no guarantee your item will make the agenda immediately after its submission. Other factors can impact the date your item is placed on the agenda.

The originator will be notified via email with additional instructions (if applicable), a copy of their item (with log number) and the date their item will appear on the UGC and/or GC agenda.

Step	Task	Additional Information/Resource
1	Keep a copy of the “logged” item for future reference.	You will be notified via email of meeting dates, time, etc. Undergraduate Council meetings are coordinated by the Provost Office. Graduate Council meetings are coordinated by the Graduate School.
2A	For Undergraduate and Dual-listed Courses (including CORE Courses): Attend the appropriate Undergraduate Council meeting and CORE Council meeting if applicable.	You will be notified via email by the Provost Office of meeting dates, time, etc. The review is a two-week process. If no issues arise during the first review, the item will go up for a vote during the second review. Note: If the originator or a representative is not in attendance for the first-scheduled review, the item will be delayed until the following meeting.
2B	For Dual-listed Courses Only: Attend the appropriate Undergraduate Council meeting. Later, attend the appropriate Graduate Council meeting.	Approved items are routed to the Graduate Council for review after UGC approval. The signature of the UGC Chair indicates full review and approval. You will be notified by the Graduate School of meeting dates, time, etc.
2C	For Graduate and Dual-listed Courses: Attend the appropriate Graduate Council meeting.	You will be notified via email by the Graduate School about meeting dates, time, etc. The GC review is a two-week process. If no issues arise during the first review, the item will go up for a vote during the second review. Note: If the originator or a representative is not in attendance at the GC Curriculum Subcommittee meeting, the item will not be reviewed.

Stage 6: Implementation: Courses

Step	Task	Additional Information/Resource
1	UGC and/or GC approves item and indicates approval by signature of the committee chair.	Item is sent to the Provost, then the Chancellor for signatures.
2	The Provost Office forwards approved items for implementation to:	Records and Registration for Banner/Degree Works eLearning for UA Little Rock Online (if applicable) Academic Editor for Undergraduate Catalog Graduate School for Graduate Catalog

Follow Up: Check Curriculum Item Status

Step	Task	Additional Information/Resource
1	Check the Status of your item(s):	View the UGC Curriculum Tracker or Undergraduate Curriculum OR the GC Curriculum Tracker or Graduate Curriculum.
2	Don’t see your item?	Contact Donna Shelton at dlshelton@ualr.edu for undergraduate items OR Ross Bradley at rabradley@ualr.edu for graduate or law items.

Go to the Top