Apply to Graduate

Welcome prospective graduates! We are excited that you’ve reached this point in your collegiate career. You’ve come a long way and applying for graduation is one of the final steps before your graduation check-out can begin. We encourage you to work closely with your advisor to ensure that all of your degree requirements have been met. Please follow the below instructions to complete your online graduation application.  Please Note-Your submission of an official application to graduate is REQUIRED in order to be eligible for degree conferral.

The application will open each semester around the time classes start. The application will close the evening of the deadline to apply for graduation. The deadline to apply is published in the Academic Calendar for each semester under the General Dates Banner.

If you are completing all your requirements you can submit a graduation application through your BOSS account.NOTE, you should not apply to graduate in a semester that you will not be finished with requirements when grades post for that term.

To apply for graduation, you will  Login to your BOSS Account

Select the “Student Services” tab
Click on ““Graduation Applications”

Select Curriculum Term:  (Please Note- This is not the graduation term, but your active major or program term)

Choose the curriculum (major or program) in which you want to apply to graduate.  If the curriculum does not match exactly what you are seeking, STOP and work with your advisor on making curriculum adjustments.  Then go back into the graduation application and if the curriculum matches, continue.

Select Graduation Date: If you are applying for Fall graduation, there will be no graduation term to select. The Fall application will be the only item listed, while that application is active, (August-October). During the time when both the Spring and Summer graduation applications are available, you will need to select the term you want to apply to graduate in, from the drop-down menu option.

NOTE: if you initially apply for Spring graduation and later determine you need to apply for Summer graduation, you must contact the Office of Records and Registration. The Spring application MUST be de-activated before a Summer application can be submitted.

Continue to review and update information on the application until you can submit the application.

NOTE: The application will ask if you are planning on attending the ceremony. Even if you list that you will be attending the ceremony, you will still need to keep watch in your UA Little Rock (@ualr.edu) email address for any updates or additional RSVP requirements that may be sent out.

Summer Graduates

Summer Graduates – UA Little Rock has a spring commencement ceremony and a fall commencement ceremony. The spring commencement ceremonies are typically held in May, while the fall ceremonies usually take place in December. There is no commencement ceremony held during the summer term. If you are within 9 credit hours of completing a degree and are scheduled to complete those hours during the summer then you have the option to participate in either the spring or fall commencement ceremony.

We welcome you to either of the ceremonies. If you choose to walk in the spring ceremony then you will have a special note in the program stating that you will graduate in the summer. If you walk in the fall ceremony you will be listed as having graduated since you would have already completed your degree requirements.

Please remember that summer graduates must complete their graduation application for the summer term by the spring application deadline to be included in the spring commencement program. Graduation application deadlines are listed in the academic calendar and are adhered to in order to comply with printing deadlines. Congratulations prospective graduates! 

Conferring of Degree

While all students that apply to graduate are invited to attend the graduation ceremony for their graduating term, degrees are not conferred at that time. Processing of the degree starts after the grades are posted for all parts of term.

While the university processes graduation as quickly as possible, there are times when the intensive review can take up to 4-6 weeks to complete depending on the situation.

Graduation Honors

Only undergraduate students are eligible to receive university honors during degree conferral (cum laude, magna cum laude, summa cum laude.)

Graduation honors are calculated on all academic work including all UA Little Rock credit courses, all repeated courses and all work completed at all other institutions, whether accepted as transfer credit at UA Little Rock or not.

NOTE:  The cumulative GPA on your UA Little Rock transcript does not reflect the grades taken at other institutions which will be included during university honors calculation.

 

 

 

For further details click the Link:  Academic Honors Policy

Deadlines for changes to YOUR SUBMITTED Graduation Application

Please note that the information you submitted on the graduation application is static and does not update when you update your official record in BOSS or through Records.  You will need to contact the Records office if you have any changes that will need updated in YOUR SUBMITTED graduation application.

Some of the common changes requested to Graduation Applications and Policies for Priority Checkout Processing are detailed in the information sections listed below!

If you are planning to graduate, please pay attention to the deadlines posted in the academic calendar for the semester you wish to graduate.

Request for Diploma Name Changes & Mailing Addresses Changes

The Deadline to request changes to names appearing on your diploma and the mailing address your diploma will be sent to after degree conferral, is published in the Academic Calendar for each semester. You will find this deadline listed under the General Dates header in the Academic Calendar.

If you are requesting a name change, from what appeared on your application for graduation, here is what is required:

1) Adding middle name or expanding middle initial to be complete middle name on your diploma only – not on official record:
Submit, from your UA Little Rock email account, an email request to: records-graduation@groups.ualr.edu explaining your request. We will search your official record for any official documents that are on file to see if they contain information in regards to your request. If supporting documents are located, the diploma name will be updated. If not, then we will contact you and request an official name change form with supporting documents. If the name change form is needed, and you have applied to graduate, you will need to indicate you have applied to graduate on the name change form so the diploma name can be updated.

2) Moving from married name to maiden name for diploma name only – not on official record:
Submit, from your UA Little Rock email account, an email request to: records-graduation@groups.ualr.edu explaining your request. We will search your official record for any official documents that are on file to see if they contain information in regards to your request. If supporting documents are located, the diploma name will be updated. If not, then we will contact you and request an official name change form with supporting documents. If the name change form is needed, and you applied to graduate, you will need to indicate you have applied to graduate on the name change form so the diploma name can be updated.

3) Moving from Maiden Name to Married name:
An official name change form and supporting documents will be needed to change name in the system officially. If you have applied to graduate you will need to indicate that on the name change form so the diploma name can be updated.

If you are requesting a change in your Diploma mailing address.

1)If you have applied to graduate and you will be changing your address and need to update your diploma mailing address, please complete a Graduation Address Change form.

2)If you will be officially changing your mailing address on your record and you have applied to graduate, you will need to complete aGraduation Address Change form. and write a note that you applied to graduate and would like your diploma address updates as well to the new address.

3)If you have changed your mailing address in BOSS after you applied to graduate and you want your diploma mailed to the address you updated, you will need to submit a Graduation Address Change form.

Request for Priority Graduation Checkout

> If you are requesting inclusion in the Priority Graduation Checkout (First review and conferral) applicant group. Please be aware:

Processing of the degree starts after the grades are posted for all parts of term.

While the university processes graduation as quickly as possible, there are times when the intensive review can take up to 4-6 weeks to complete.

Students pending degree conferral in the following degree programs will be automatically added to the Priority Graduation Checkout group:

        • Building Level Administration and Supervision-GC
        • Education – MED
        • Education-K-12 Education-MED
        • Education-Middle Education-MED
        • Education-Special Education K-12-MED
        • Educational Administration-EDD
        • Educational Administration-EDS
        • Elementary Education K-6-BSE
        • Elementary Education-BSE
        • Gift/Creative/Talented-MED
        • Middle Childhood Education-BSE
        • Middle Childhood Education-MED
        • Nursing-BSN
        • Nursing-AAS
        • Reading-MED
        • Rural/Urban School Leadership-MEd
        • Social Work Clinical-MSW
        • Social Work Mgmt/Comm-MSW
        • Social Work-BSW
        • Social Work-MSW
        • Special Education K-12-GC
        • Special Education-BSE
        • Special Education-MED
        • Teaching Gifted/Talented-GC

Four (4) other groups of students are eligible to request inclusion in the Priority Graduation Checkout group:

1) Students who are seeking admission into a UA Little Rock program and have already applied for admission into that program,

2) Students who will be required to satisfy international or embassy requirements for degree conferral under deadlines,

3) Students who will be required to satisfy employer requirements for degree conferral under deadlines and have written documentation of that request

4) Students who request, pay for, and select the “Hold for Degree” notation on the transcript request.

Eligible Students may  apply by requesting priority checkout via email to records-graduation@groups.ualr.edu .

Deadline for requesting priority checkout are the same date as the deadline for request of diploma name  changes & diploma mailing addresses changes.

These deadlines are published in the General Dates section of the Academic Calendar for each semester.

If you have any questions, Please direct emails to our graduation list-serv at: records-graduation@groups.ualr.edu