Pre-hire Request Form!
To make a person an employee in Workday, they must have a pre-hire record and the department needs a position number. Submit this request and the Department of Human Resources will create the pre-hire record in Workday.
How do I hire a Graduate Assistant in Workday?
Workday Field: Graduate Assistants
Position Request Reason: Regular
Job Posting Title: Graduate Assistant
Number of Position: Enter the number of positions needed
Availability Date*: 07/01/XXXX
Earliest Hire Date**: 07/01/XXXX
Job Family: Graduate Assistant
Job Profile: Academic -> Graduate Assistant -> AC2420M-Graduate Assistant 9 Month
Qualification: Enter minimum qualifications. Example: 3.0 GPA
Worker Type: Employee
Worker Sub-Type Academic Term (Fixed Term)
*Date that the Job Requisition can be opened and the search to fill the position begun.
** Date that the position can be filled. The position cannot be filled prior to this date.
How do I create a Position in Workday?
Multiple roles can initiate Creating a Position:
- HR Partner (Primary)
- Compensation Partner
- Department Head
- Graduate Student Partner
- Recruiter
- Recruiting Coordinator
- Executive Recruiter
- Manager
- Management Chain
Please use the Create a Position QRG to help guide you through the process!
After the initial position is created, the initiator will continue the process by editing additional data, you can reference the QRG for Edit Additional Data.
You can follow the progress of the business process by clicking the Process History tab.
Create a Job Requisition!
A job requisition is used to initiate recruitment to fill a position. To post an open position, you must create a job requisition. Once you complete the job requisition and based on your recruiting instructions, the position will post.
Please reference the following QRG with instructions to support Recruiters and Recruiter Coordinators doing the Create a Job Requisition business process.