Accounts Payable FAQs

How do I convert foreign currency to U.S. Dollars?

A currency converter is located at http://www.x-rates.com/.

How do I know the status of payment for an invoice?

Invoices and Purchase Orders (PO) are found in Workday. Enter the PO number in the search box to locate and view process details for the PO. Log in to Workday and Click HERE to visit Workday Learning, enter “invoice” in the Learning search bar to see relevant content.

How do I pay a supplier in a foreign currency?

Foreign payments work best if made by wire transfer. First, get the wire transfer information from the supplier. Estimate the cost in US dollars for the requisition. Indicate on the requisition that it is a wire transfer and then notify Accounts Payable of the need for special handling.

We can also order a foreign draft from the bank. There may be a 10-day delay for the draft to be delivered. Estimate the cost in US dollars for the requisition. Indicate on the requisition that a foreign draft is requested and notify Accounts Payable of the need for special handling. Accounts Payable will order the draft from Bank of America.

How do I let Accounts Payable know that we have received an item?

Once goods/services are received, users will Create a Receipt in Workday. Instructions can be found HERE. Additional information for receiving goods/services in Workday can be found on the Procurement Website.

How do I let Accounts Payable know that I have only received part of the goods received?

Once goods/services are received, users will Create a Receipt in Workday. Workday allows for partial receipt of goods/services, instructions can be found HERE.

How do I pay an invoice that I received in the mail? How do I pay for something for which I have no purchase order? Where do suppliers send their invoices?

If the invoice has been committed, then forward it to Accounts Payable with the purchase order number written on it. If the invoice is not committed, then you will need to do a purchase requisition for payment of the invoice. You can call Procurement Services at 501-916-3144 for help with this process

How do I get a purchase order number in order to buy something?

Contact Procurement Services at 501-916-3144 for instructions on how to prepare a requisition or visit Procurement Services’ website: https://ualr.edu/procurement/

How do I spend Foundation Funds?

Call the Development Office at 501.569.3194. Allow extra lead time for payment because checks are printed from Foundation funds in Fayetteville.

How do I get a check held instead of mailed?

If you need to hand carry/deliver a check for goods, services, or registration, please include this information on your requisition with a phone number to contact you. Also, please indicate if you need papers, especially for registrations, to go with the check.

How do I purchase something from a grant fund?

You will need approval (a signature) from ORSP (Office of Research and Sponsored Programs) on your requisition or direct pay request.