UA Little Rock Inventory Process

Due to the implementation of Workday, fiscal year 2021 inventory scanning was delayed and will be conducted from June 2021 to August 2021. The schedule is tight; please adhere to these dates to ensure that each department gets a scanner in time to perform their inventory as scheduled. Every effort to be flexible will be made, but remember the university has a limited number of scanners, a large number of departments, and a limited amount of time to conduct the FY21 inventory.

Check the inventory schedule to determine when your department is scheduled to complete inventory and then contact Emily Gentle to check out a scanner at the appropriate time. You will receive detailed instructions for the inventory process when the scanner is picked up.

Departments can now locate their inventory list in Workday by running RPT – Assets Annual Physical Inventory. It is a good idea to print a copy to use while conducting the inventory of equipment assigned to your organization. To conduct the physical inventory, scan each item on your inventory report and verify the information provided, including location, serial number, and custodian.

If discrepancies are noted, or if you need to make any changes to your assigned inventory (asset descriptions, incorrect or missing serial numbers, etc.), you should mark these directly on the report. You should also add a custodian name to each inventory item to indicate who the responsible person is for that equipment.

Please be as thorough as possible when conducting your organization’s inventory so that Workday accurately reflects your information. If you have any problems or questions, you may contact Emily Gentle at 501-916-5741 or ergentle@ualr.edu.